CFS Administrative Assistant: Difference between revisions

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'''General Job Description:'''
'''General Job Description:'''
The CFS Administrative Assistant coordinates the flow of accounting paperwork and other relevant data between CFS and other departments, namely, Accounting and Purchasing. Additionally, the CFS Administrative Assistant also provides office coverage, performs miscellaneous clerical tasks such as data entry, as necessary, and helps ensure there is a clean, safe working environment in the CFS office/warehouse.
The CFS Administrative Assistant (CFSAA) coordinates the flow of accounting paperwork and other relevant data between CFS and other departments, namely, Accounting and Purchasing. The CFSAA also provides office coverage, performs miscellaneous clerical tasks such as data entry, as necessary, and helps maintain a clean, safe working environment in CFS.
 
'''Required scheduling availability:'''
15 hours between Monday - Friday 8:00am - 5:00pm


'''Specific Responsibilities:'''
'''Specific Responsibilities:'''
# Help CFS staff receive deliveries; maintain organized receiving records.
#Help CFS staff receive deliveries; maintain organized receiving records.
# Reconcile order processing documentation to identify shorts, lost items, and mis-deliveries; correct these errors when possible.
#Reconcile order processing documentation to identify shorts, lost items, and mis-deliveries; correct these errors when possible.
# Help CFS staff conduct inventories when necessary.
#Help CFS staff conduct inventories when necessary.
# Organize and report receiving, delivery, or inventory discrepancies in a timely manner.
#Organize and report receiving, delivery, or inventory discrepancies in a timely manner.
# Provide additional office/clerical support to CFS staff, as needed.
#Provide additional office/clerical support to CFS staff, as needed.
# Assist with cleaning and addressing safety issues in the CFS office, lounge, and warehouse, as needed.
#Assist with cleaning and addressing safety issues in the CFS office, lounge, and warehouse, as needed.
# Assist CFS Supervisor in processing workshift and student staff payroll
#Assist CFS Supervisor in processing workshift and student staff payroll
# Assist CFS Supervisor in coordinating the implementation of new workflows.
#Assist CFS Supervisor in coordinating the implementation of new workflows.
# Assist the CFS Supervisor and Assistant CFS Supervisor with office coverage (i.e. answering phones and helping Kitchen Managers, vendors, staff, members, and other visitors).
#Assist the CFS Supervisor and Assistant CFS Supervisor with office coverage (i.e. answering phones and helping Kitchen Managers, vendors, staff, members, and other visitors).
# Drive truck safely and courteously, in accordance with BSC Vehicle Safety Policy.
#Drive truck safely and courteously, in accordance with BSC Vehicle Safety Policy.
# Perform other duties as requested by the CFS Supervisor or Assistant CFS Supervisor.
#Perform other duties as requested by the CFS Supervisor or Assistant CFS Supervisor.


'''Skills and Knowledge Required:'''
'''Skills and Knowledge Required:'''
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# Familiarity with Microsoft Office, email, and databases
# Familiarity with Microsoft Office, email, and databases
# Ability to drive a truck; valid driver's license; good driving record
# Ability to drive a truck; valid driver's license; good driving record
#Work is performed in a normal office environment and requires the ability to operate a computer keyboard, 10-key calculator, and engage in repetitive motions.


'''Entry Level Experience/Education Required:'''
'''Eligibility requirements:'''
# Must be an eligible BSC member for the term of job
# Must be a BSC member in good standing for the duration of the employment period




'''Additional Requirements:''' Work is performed in a normal office environment and requires the ability to operate a computer keyboard, 10-key calculator, and engage in repetitive motions. 
'''Term of Job:''' Indefinite


'''Hours Per Week:''' 15 hours per week during Fall and Spring semesters, 10 hours per week during Summer semesters
'''Term of Job:''' Indefinite


'''Hours Per Week:''' 10 hours per week during Fall and Spring semesters, 8 hours per week during Summer semesters
'''Number of positions:''' One


'''Hired By:''' Hiring Committee
'''Hired By:''' Hiring Committee
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'''Working Conditions By:''' Personnel Code
'''Working Conditions By:''' Personnel Code
''[Revised: 03/20/2025]''

Latest revision as of 13:30, 27 June 2025

General Job Description: The CFS Administrative Assistant (CFSAA) coordinates the flow of accounting paperwork and other relevant data between CFS and other departments, namely, Accounting and Purchasing. The CFSAA also provides office coverage, performs miscellaneous clerical tasks such as data entry, as necessary, and helps maintain a clean, safe working environment in CFS.

Required scheduling availability: 15 hours between Monday - Friday 8:00am - 5:00pm

Specific Responsibilities:

  1. Help CFS staff receive deliveries; maintain organized receiving records.
  2. Reconcile order processing documentation to identify shorts, lost items, and mis-deliveries; correct these errors when possible.
  3. Help CFS staff conduct inventories when necessary.
  4. Organize and report receiving, delivery, or inventory discrepancies in a timely manner.
  5. Provide additional office/clerical support to CFS staff, as needed.
  6. Assist with cleaning and addressing safety issues in the CFS office, lounge, and warehouse, as needed.
  7. Assist CFS Supervisor in processing workshift and student staff payroll
  8. Assist CFS Supervisor in coordinating the implementation of new workflows.
  9. Assist the CFS Supervisor and Assistant CFS Supervisor with office coverage (i.e. answering phones and helping Kitchen Managers, vendors, staff, members, and other visitors).
  10. Drive truck safely and courteously, in accordance with BSC Vehicle Safety Policy.
  11. Perform other duties as requested by the CFS Supervisor or Assistant CFS Supervisor.

Skills and Knowledge Required:

  1. Ability to type 60 wpm
  2. Ability to learn detailed information procedures quickly and accurately
  3. Reliable and punctual
  4. Familiarity with Microsoft Office, email, and databases
  5. Ability to drive a truck; valid driver's license; good driving record
  6. Work is performed in a normal office environment and requires the ability to operate a computer keyboard, 10-key calculator, and engage in repetitive motions.

Eligibility requirements:

  1. Must be a BSC member in good standing for the duration of the employment period


Term of Job: Indefinite

Hours Per Week: 15 hours per week during Fall and Spring semesters, 10 hours per week during Summer semesters

Number of positions: One

Hired By: Hiring Committee

Supervised By: CFS Supervisor

Compensation: Workshift Rate

Working Conditions By: Personnel Code


[Revised: 03/20/2025]

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