III: Reservations by Existing Members
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A. Spring to Fall Renewal Process:
- 1. Current members receive notice that they may renew their contract for the following academic year
- a. They may reserve a space in their current unit (“remains”)
- b. They may request to transfer for the following academic year.
- c. Current members who do not renew are considered to be leaving the organization at the end of the current contract term
- 2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights
- a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline
- 3. Apartment Bidding Process
- a. The Housing Department determines which apartment spaces are open for bidding
- b. Bidding takes place; refer to the Bidding policy, Section XXII
- c. The Housing Department manually assigns all bid-winners
- 4. The Housing Department opens up the selection and assignment process for all remaining vacancies
- a. After remains, all current members requesting a transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are placed on the waiting list according to Section V.A.
- 5. Contracts are sent out with a deadline to sign and pay a security deposit and membership fee (if applicable)
- 6. The Accounting Department will fee assess all members holding a signed contract for the following academic year
- a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date
B. Spring Assignment Process:
- 1. Current members receive notice that they may cancel the Spring portion of their contract or request a transfer for the Spring term
- a. They may cancel the Spring portion of their contract
- b. They may request a transfer for the upcoming Spring term.
- 2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights
- a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline
- 3. Apartment Bidding Process
- a. The Housing Department determines which apartment spaces are open for bidding
- b. Bidding takes place; refer to the Bidding policy, Section XXII
- c. The Housing Department manually assigns all bid-winners
- 4. The Housing Department opens up the selection and assignment process for all remaining vacancies
- a. After remains, all current members requesting a transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are ordered on the waitlist according to Section V.A..
- 5. Contracts are sent out with a deadline to sign and pay a security deposit and membership fee (if applicable)
- 6. The Accounting Department will fee assess all members holding a signed contract for the following spring term
- a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date