I.A.12. ADMINISTRATIVE COMMITTEE CHAIRPERSON (passed 12/10/2009)
The chief responsibility of the AdCom Chairperson is to ensure that the decision-making processes of the Administrative Committee are fair, procedurally sound, efficient, sensitive to the member, and well documented. The AdCom Chair must train the AdCom members, make necessary preparations before each meeting, and fulfill a number of responsibilities to the Board that occur after each meeting.
- 1. Chair all meetings of the Administrative Committee.
- 2. Work to foster in AdCom meetings an environment where dissent and disagreement are both tolerated and tactfully expressed, and where member privacy and sensitivities are respected and accounted for.
- 3. Ensure that all exceptions made by AdCom per AdCode section XVII.C. are brought to the attention of the Board.
- 4. Prior to the AdCom training:
- a. Obtain training in meeting facilitation and, if possible, group dynamics, sensitivity, etc.
- b. Obtain a strong understanding of BSC parliamentary procedure, by-laws, policies (with an emphasis on those in the Administrative Code), and relevant general practices.
- c. Read exit documents, and review the minutes from the previous semester.
- d. Meet with the OM and Member Advocate and together form the AdCom schedule for the semester
- e. Update the training documents.
- f. Initiate communications with AdCom reps and the AA.
- 5. Prior to each meeting:
- a. Fulfill screening committee responsibilities.
- b. Notify AdCom members of the types of cases to be heard and note the policy sections that may apply.
- c. Review the policy sections which may apply to the cases that will be heard.
- 6. After each meeting:
- a. Obtain the minutes from the AA.
- b. Summarize the minutes.
- c. Forward the minutes and minutes summary to the VPIA and the President, and note any exceptions which must be approved by the Board.
- 7. Attend portions of Board, Cabinet, OpCom meetings as required by policy and when otherwise necessary.
- 8. Forward to the VPOp recommendations for policy changes whenever the need for such a change becomes apparent, e.g. when there are sections of policy to which AdCom regularly finds the need to make an exception.
- 9. Compile and publish an exit document for your successor, and attach all training materials.
- 10. Maintain the database of AdCom case requests and decisions.
Term of position: Academic year (Fall and Spring)12
Supervisor: Operations Manager
Hired by: Hiring Commission or Supervisor
Expected hours per week: 3.5
Eligibility: Must be a eligible member of the BSC and may not be an executive or member of the Board of Directors.
Requirements: Experience with meeting facilitation preferred.
Working conditions: Personnel Code
[Board approved 5/8/14.]