Conduct Committee Chair
General Description: The chief responsibility of the Conduct Committee Chairperson is to ensure that the decision-making processes of the Conduct Committee are fair, procedurally sound, efficient, sensitive to the member, and well-documented. Each ConCom Chair must train the ConCom members, make necessary preparations before each meeting, and fulfill a number of reporting, archiving, and, if necessary appeal-related responsibilities that occur after each meeting. There are two Conduct Committee Chairs. The Conduct Committee Chairs will split the conduct hearing cases. The Conduct Committee Chairs will also work in conjunction with the Conduct Hearing Coordinator, Conduct Member Advisors, and Member Resources Supervisor to develop and disseminate educational materials related to conduct issues and conflict resolution at the unit-level.
- 1. Chair all assigned meetings of the Conduct Committee.
- 2. Ensure meetings are run according to policy while maintaining confidentiality and respect for members and their situations.
- 3. Prior to the ConCom training:
- a. Obtain training in meeting facilitation and, if possible, group dynamics, sensitivity, etc.
- b. Obtain a strong understanding of BSC parliamentary procedure and conduct policies.
- c. Read exit documents, and review the minutes from the previous semester.
- d. Meet with the Conduct Hearing Coordinator and Conduct Member Advisor and together form the ConCom schedule for the semester
- e. Update the training documents.
- f. Initiate communications with ConCom Members and the AA.
- 4. Prior to each meeting:
- a. Fulfill screening committee responsibilities.
- b. Review the policy sections which may apply to the cases that will be heard.
- 5. After each meeting:
- a. Obtain the minutes from the AA.
- b. Summarize the minutes.
- c. Ensure that the minutes are properly archived.
- 6. Provide feedback and advice to the Experience and Training Committee on matters related to conduct, as needed.
- 7. Forward to the VPET recommendations for policy changes whenever the need for such changes becomes apparent.
- 8. Compile and publish an exit document for your successor, and attach all training materials.
- 9. Maintain the database of ConCom cases and decisions.
- 10. Assist the Conduct Hearing Coordinator with transcribing pre-hearing interviews
- 11. Track ConCom committee member attendance at trainings and meetings, and report absences to the Operations Assistant no later than 24 hours after the absence occurred.
- 12. Under the direction of the Conduct Hearing Coordinator, update educational resources for members related to conduct and conflict resolution.
- 13. Educate members on the Conduct Grievance Procedures, conduct policies, and conflict resolution mechanisms.
Skills/Knowledge Required for Job Performance:
- 1. Strong organizational skills, including ability to balance multiple, competing priorities and requests under strict deadlines.
- 2. Experience facilitating meetings and managing conflict.
- 3. Experience handling sensitive and confidential information.
- 4. Excellent written and verbal communication skills.
- 5. Thorough knowledge of BSC Member Contract and conduct policies and procedures.
- 6. Understanding of and demonstrated ability to maintain strong professional boundaries when contacted about a pending or completed conflicts and/or investigations.
- 7. Must attend Title IX and/or other appropriate trainings as determined by the Conduct Hearing Coordinator.
Term of position: Indefinite (Fall, Spring and Summer)
Supervisor: Conduct Hearing Coordinator
Hired by: Conduct Hearing Coordinator
Expected hours per week: 5
Eligibility: Must be an eligible member of the BSC and may not be an executive or member of the Board of Directors.
Requirements: Experience with meeting facilitation preferred.
Working Conditions by: Personnel Code
[Board Approved 10/18/18.]