Accounts Receivable Specialist

The Accounts Receivable Bookkeeper oversees the entire accounts receivable operation of the co-op. These duties include handling all member accounts from rent charges, late fees, housebills, parking fees, compensations, and payment arrangements. They supervise central-level workshifters and are responsible for the work flow in Accounts Receivable.

Job Maintenance Tasks:

1. Process charges, check-in/check-out slips, late fines, parking charges, housebills, and compensations.

2. Process and balance daily cash drawers and bank deposits.

3. Process deposit refunds.

4. Balance monthly reports to General Ledger for deposits, GA, RV, and FWV accounts.

5. Generate statements, negotiate payment arrangements with current members, and monitor bad debts.

6. Track data on delinquent accounts and assist with processing terminations for non-payment.

7. Supervise central level workshifters.

8. Cross train with Accounts Payable Bookkeeper functions for coverage.

9. Assist with the annual audit process and other finance projects, as needed.

10. Other duties as assigned by the Bookkeeping/Office Supervisor.

Relationship with Board/Membership:

1. Answer questions from house level managers regarding compensations and housebills.

2. Keep relevant statistics and provide reports to Board or management as necessary.

Skills/Knowledge Required for Job Performance:

1. Working knowledge of Accounts Receivable and Accounts Payable Bookkeeping.

2. Excellent office and record keeping skills.

3. Excellent written, oral, and interpersonal communication and customer service skills.

4. Fast and accurate on 10-key calculator.

5. Type 60 wpm.

6. Ability to work in fast-paced office environment.

7. Supervisory experience/ability.

8. Intermediate skill using Microsoft Office suite and advanced skill using Excel.

9. Ability to quickly learn and effectively use new accounting databases.

10. Ability to work independently, establish priorities and ensure timely project completion.

11. Desire and ability to work in a student-run, democratic, cooperative organization.

12. Demonstrated evidence of commitment to diversity and equity.

Entry Level Experience/Education Required:

1. Four years college.

2. Two years bookkeeping experience, including supervisory experience.

Additional Requirements: Work is performed in a normal office environment and requires the ability to operate a computer keyboard, 10-key calculator, and engage in repetitive motions.

Term of Job: Indefinite

Expected Hours per Week: Full Time, Non-Exempt

Basic Pay Rate: Hourly, Level 9 through 15

Hired by: Staff Hiring Committee

Immediate Supervisor: Accounting Supervisor

Contract: BSC EA

Revised: Spring 2015