Difference between revisions of "XVII: AdHoc Committee"

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{{Infobox
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| heading = Warning/note for cross references
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| body = This committee used to be called AdCom, and AdHoc referred to what is now the Administrative Team. References to AdHoc and AdCom elsewhere in the wiki should be double checked if the distinction matters. The next step up is [[XVIII: Appeals | AdCode Section XVIII]], which covers appeals of all administrative issues, no matter what the initial hearing body was.
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}}
 
==XVII.A. Composition of the Committee==
 
==XVII.A. Composition of the Committee==
1. The Administrative Committee (AdCom) shall have seven voting Members, one from each of the Houses/Apartments that are selected by Cabinet.
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1. The AdHoc Committee shall consist of the Operations Manager, the Administrative Member Advisor, and the Administrative Committee Chair.
  
2. The voting members shall be selected from their houses/apartments and must be elected by their respective units.
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2. All decisions made by the AdHoc Committee must be made by consensus.  All cases which fail to reach consensus will be heard by the appeals body for a final, un-appealable decision.
  
3. Administrative Committee members shall serve terms of one year (Fall through Summer).
 
  
4. If an AdCom Member cannot attend a meeting, another BSC member approved by the House President and AdCom Chair that has received AdCom training must attend in their place.
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==XVII.B. Duties of the Committee==
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1. The AdHoc Committee shall interpret and apply the provisions of the Administrative Code and all sections of the Member Contract except section 24.
  
5. The Chair, the Operations Manager (OM) and BSC Administrative Member Advisor (AMA) must attend all meetings.
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2. The AdHoc Committee may compensate a member at the unit’s expense, e.g. for habitability problems, improper fining, etc.
  
6. The Administrative Committee Screening Committee shall be composed of the AdCom Chair, the OM, and the Administrative Member Advisor, and may reject incomplete cases by unanimous vote.
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3. The AdHoc Committee must be trained in the Administrative Code, procedure, mock cases, and anti-oppression.
  
7. Once per year, in the Spring semester, Cabinet the AdCom chair must, in accordance with the following rules, select the units that must elect AdCom representatives:
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4. The AdHoc Committee may screen cases out only for being incomplete, and only by consensus.
:a. Cabinet The AdCom chair must select the units that must elect AdCom reps.
 
:b. Once a house or apartment has been chosen to have a representative on AdCom for a particular term, then that house or apartment shall not send another representative to AdCom until all the other houses and apartments on the same rotation list have been chosen to send a representative.
 
:c. Two representatives must be selected from the “Large House/Apt. Rotation list” (composed of units with occupancies of more than 80).
 
:d. Three representatives shall be selected from the “Medium House/Apt. Rotation List” (units with occupancies from 35 to 80).
 
:e. Two representatives shall be selected from the “Small House/Apt. Rotation List” (units with occupancies up to 34).
 
  
==XVII.B. Duties of the Committee==
 
1. The Administrative Committee shall interpret and apply the provisions of the Administrative Code and all sections of the Member Contract except section 22.
 
  
2. AdCom representatives and the Chairperson must obtain a strong understanding of the AdCode, and must thoroughly review prior to each meeting all sections that may be applicable for the cases that will be heard. The AdCom Chair must, therefore, notify in advance of the meeting all AdCom members of the types of cases to be heard, and flag if possible the applicable policy sections.
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==XVII.C. Exceptions to Policy==
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1. In addition to the duties already mentioned in the Administrative Code, the AdHoc Committee has the authority to depart from the Administrative Code in unusual circumstances.
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2. When this section of the code is cited in an AdHoc or Appeals Committee decision, the circumstances and motivation for the exception must be stated in the decision and communicated to IACom or SumCom (whichever is in session).
  
3. The Administrative Committee representatives shall be excluded from voting on the Administrative Committee cases that involve them personally.
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3. IACom or SumCom (whichever is in session) must review all un-appealed “exceptions to policy” cases at least once per semester in executive session (to preserve confidentiality). If any member has a conflict of interest for a particular case, that case must be reviewed in their absence (by a different board sub-committee if necessary). The purpose of this review is to ensure Board Directors consider which member needs aren’t met by current policy. This review does not constitute an appeal and cannot overrule the original decision.
  
4. The Chair must notify the house when a representative or a substitute fails to attend a meeting of the Administrative Committee.
 
  
5. The Chair must call meetings whenever necessary, usually the week of a Board of Directors meeting.
 
  
6. The Administrative Committee may compensate a member at the unit’s expense, e.g. for habitability problems, improper fining, etc.
 
  
7. Houses must select their Administrative Committee representatives before the second week of the contract. The Chairperson must conduct training for the AdCom representatives before the first meeting of the case hearings. Training materials, including the policy manual, must be sent to representatives before training. Representatives must attend training in order to retain their position. Training must cover the following topics:
 
:a. Introduction to the purposes and duties of AdCom
 
:b. Explanation of committee procedure
 
:c. Mock cases, including examples that demonstrate the difference between more ordinary or straightforward cases and complicated or unusual ones
 
:d. Explanation of most commonly used policy sections
 
  
8. Administrative Committees Representatives shall earn two hours of work-shift credit per week.
 
  
==XVII.C. Exceptions to Policy==
 
1. In addition to the duties already mentioned in the Administrative Code, the Administrative Committee, by a twothirds vote of representatives present, has the authority to depart from the Administrative Code in unusual circumstances only if all other sections of this code, the BSC contract, Bylaws, and the Articles of Incorporation have been followed without resolution, or to decide cases of unusual circumstances for which the Administrative Code makes no provisions.
 
  
2. When this section of the code is cited in an AdCom decision, the circumstances and motivation for the exception must be stated in the motion.
 
  
3. A representative may decline to vote only before a case begins; after this, representatives must vote yes or no in the final vote. They may not abstain, but they may make an official comment, to be recorded in the minutes, as to why they voted as they did.
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[''Board approved amendment 3-18-21, Updated 4-2-21'']
  
==XVII.D. Quorum and Voting==
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==XVII.D. Board of Directors Review of Administrative Committees==
1. A quorum of a simple majority of the committee members must be present for a vote to be valid.
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1. The Administrative Committees shall regularly track statistics and provide a report to IACom at the first committee meeting of each term and by a vote of IACom at any meeting for the one following.
  
2. The chairperson of the Administrative Committee, the Operations Manager, and the Administrative Member Advisor may not vote.
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2. When AdHoc consistently makes exceptions to particular sections of the code, the Chair and OM must bring suggested policy changes to the attention of an appropriate Board committee.
  
==XVII.E. Board of Directors Review of Administrative Committee==
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[[Category:Policy]] [[Category:Section II - Administrative Code]]
1. When AdCom consistently makes exceptions to particular sections of the code, the Chair and OM must bring suggested policy changes to the attention of an appropriate Board committee.
 

Latest revision as of 01:12, 28 July 2021


XVII.A. Composition of the Committee

1. The AdHoc Committee shall consist of the Operations Manager, the Administrative Member Advisor, and the Administrative Committee Chair.

2. All decisions made by the AdHoc Committee must be made by consensus. All cases which fail to reach consensus will be heard by the appeals body for a final, un-appealable decision.


XVII.B. Duties of the Committee

1. The AdHoc Committee shall interpret and apply the provisions of the Administrative Code and all sections of the Member Contract except section 24.

2. The AdHoc Committee may compensate a member at the unit’s expense, e.g. for habitability problems, improper fining, etc.

3. The AdHoc Committee must be trained in the Administrative Code, procedure, mock cases, and anti-oppression.

4. The AdHoc Committee may screen cases out only for being incomplete, and only by consensus.


XVII.C. Exceptions to Policy

1. In addition to the duties already mentioned in the Administrative Code, the AdHoc Committee has the authority to depart from the Administrative Code in unusual circumstances.

2. When this section of the code is cited in an AdHoc or Appeals Committee decision, the circumstances and motivation for the exception must be stated in the decision and communicated to IACom or SumCom (whichever is in session).

3. IACom or SumCom (whichever is in session) must review all un-appealed “exceptions to policy” cases at least once per semester in executive session (to preserve confidentiality). If any member has a conflict of interest for a particular case, that case must be reviewed in their absence (by a different board sub-committee if necessary). The purpose of this review is to ensure Board Directors consider which member needs aren’t met by current policy. This review does not constitute an appeal and cannot overrule the original decision.





[Board approved amendment 3-18-21, Updated 4-2-21]

XVII.D. Board of Directors Review of Administrative Committees

1. The Administrative Committees shall regularly track statistics and provide a report to IACom at the first committee meeting of each term and by a vote of IACom at any meeting for the one following.

2. When AdHoc consistently makes exceptions to particular sections of the code, the Chair and OM must bring suggested policy changes to the attention of an appropriate Board committee.