VI.C. BSC Email Subscriber List: Difference between revisions

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xx>Willkrantz
(Created page with '====Vision:==== All co-op members and anyone else interested would be able to receive regular email updates of co-op wide happenings. E-mails could contain information like: *A…')
 
xx>Boardaa
(change in guidelines for sending e-mails, approved by board 02-16-12)
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====Vision:====
1. Email content must be directly related to the BSC, included but no limited to:
All co-op members and anyone else interested would be able to receive regular email updates of co-op wide happenings.  E-mails could contain information like:
*Alumni/member activities (e..g. mentorship program, dinners)
*BSC wide news (e.g. elections, Kingman's roof deck)
*Bill notices
*Board decisions (e.g. energy use, recycling)
*House events open to all co-opers (e.g. self-defense, parties)


====Why members deserve an email subscriber list:====
:a. Important member dates such as move in, move out, payment and contract due dates, and apartment bid information.
A. Inform paying members. The Co-op management and Board of Directors makes many decisions on behalf of members that many times the members, for whatever reason, do not know about. As people who pay their rents, members deserve to know what goes on.  
:b. Events open to all co-opers such as General Membership Meetings, workshops, activities, and alumni events.
:c. Co-op jobs.
:d. Board decisions and elections.
:e. BSC-wide news.


B. Share resources. Sometimes a very interesting event is sponsored by a house, but only one or two other houses know about it.  For instance, Stebbins once organized a workshop on self-defense, but could only attract a few people from the other houses.
2. Emails will be sent on average no more than once per week.


C. Build community. By knowing what's going on in the system and taking part in other house activities, members will be interact with one another and could build ties.  
3. All email recipients’ addresses will be suppressed.  


====Use:====
4. A specific day and time should be established and advertised so that all members/staff can submit announcements, (e.g. emails will be sent on Tuesday at 1pm; submissions must be submitted by Tuesday at 10am).
A. No “spamming.”  The list will be constructed such that no one, including those on the list, can send a message to all the others.


B. “Suppressed recipient list.”
5. BSC-wide emails will be sent by the Communications Coordinator who will seek advice from the Executive Director, Operations Manager, or President if they are unsure if these guidelines are met.
 
C. No more than one weekly email sent.
 
D. Members can easily unsubcribe at any time.
 
E. Administered by Assistant to the Member Resources Supervisor. (the position has not been officially changed yet)
 
====Format:====
A. Three categories of information: Central, Board, Events
 
B. The email arrives with a table-of-contents style summary of all the information it contains.
 
C. Below the summary is the content with about a paragraph per item.
 
D. Links are provided for more information.
 
====Collection:====
Emails are collected with applications and from house managers when they turn in house list.

Revision as of 13:13, 21 February 2012

1. Email content must be directly related to the BSC, included but no limited to:

a. Important member dates such as move in, move out, payment and contract due dates, and apartment bid information.
b. Events open to all co-opers such as General Membership Meetings, workshops, activities, and alumni events.
c. Co-op jobs.
d. Board decisions and elections.
e. BSC-wide news.

2. Emails will be sent on average no more than once per week.

3. All email recipients’ addresses will be suppressed.

4. A specific day and time should be established and advertised so that all members/staff can submit announcements, (e.g. emails will be sent on Tuesday at 1pm; submissions must be submitted by Tuesday at 10am).

5. BSC-wide emails will be sent by the Communications Coordinator who will seek advice from the Executive Director, Operations Manager, or President if they are unsure if these guidelines are met.

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