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| ==V.C.1. BSC HOME IMPROVEMENT (HI) / COMMUNITY IMPROVEMENT (CI) POLICY== | | ==V.C.1. BSC HABITABILITY IMPROVEMENT (HI) PROJECTS== |
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| As a member of the Berkeley Student Cooperative, each member -- resident or boarder -- owes a certain amount of time to habitability and community improvement in the organization. In the houses, each resident owes a minimum of 4 hours per contract period and each boarder owes 2 hours per contract period, though individual houses can vote to require a larger number of HI hours in their bylaws. Each member at the apartments owes half an hour of HI/CI per contract period.
| | All members of the Berkeley Student Cooperative who reside in a room & board house shall contribute at least three hours of labor, each Fall and Spring term, dedicated to Habitability Improvement (HI) (At the discretion of the unit’s manager team, the number of HI hours owed can be increased up to 5 hours per semester); boarders shall contribute at least two hours each Fall and Spring term; apartment residents shall contribute one half-hour each Fall and Spring term. Houses may amend their bylaws if they wish to require additional HI hours for boarders. |
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| Unless there is a central-level HI/CI project, HI/CI is to be done at the unit where a member lives. Boarders contribute their HI/CI at the house where they board. In the case of a central-level HI/CI project, individual members can apply through their workshift managers to take part in those projects and satisfy their HI/CI requirement.
| | HI shall be completed in the unit where the member lives or boards, unless there is a central-level HI project. |
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| ==V.C.2. HI/CI PROJECTS== | | ==V.C.2. HABITABILITY IMPROVEMENT PROJECTS== |
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| :1. HI projects are small capital improvement projects, maintenance projects, or deep cleanings that are not addressed by a unit’s regular workshift policy.
| | 1. In order to facilitate the completion of Habitability Improvement (HI) hours, the Unit-Level Habitability Coordinator and the Central-Level Habitability Coordinator shall organize HI projects. |
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| :2. CI projects improve the broader community (and our relationship to it) by leveraging members’ skills and energy to help low-income and underrepresented groups, improve neighbor relations and ties to external partners, and/or help the community at large.
| | 2. HI projects should include tasks which go beyond regular workshift, but do not involve construction or demolition. HI projects must contribute to the habitability of the unit. Some example tasks include assisting with dump runs, deep cleanings, reorganizing entire rooms, painting, and landscaping projects. |
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| ==V.C.3. HI/CI PROCESS==
| | 3. Up to 25% of a unit’s HI hours can go towards small-scale capital improvement projects and/or projects that are not habitability-related (including Community Improvement Projects). This amount may be increased up to 75% if the unit has received a B or higher on the previous two habitability inspections at the discretion of the Operations Team. |
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| '''1.''' Maintenance Managers (MMs) and Workshift Managers (WMs) meet with the Operations Assistant (OA) and the Central Maintenance (CM) crew member assigned to their respective units within the first two weeks of the contract period for a full tour of their respective unit. The purpose of this tour is to find opportunities for HI projects, in addition to informing the MM/WM about ongoing maintenance and cleanliness issues.
| | 4. The Unit-Level Habitability Coordinator shall levy fines on members for HI hours not completed by the end of the semester. These fines shall not exceed the product of two times the workshift rate per hour not completed. |
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| '''2.''' The MM & WM must submit a list of at least 5 prioritized HI projects to OA before the third week of the contract period. This list should include the expected number of HI hours it would take to complete each project.
| | [Last updated Spring 2020] |
| | | [[Category:Policy|Habitability Improvement]] [[Category:Section V - Physical Plant, Maintenance, & Safety]] |
| :I. CM and the OA must approve the prioritized HI project list by the end of the fourth week of the contract period. They will add completion deadlines to each project. The dates will span throughout the semester.
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| ::A. If CM and the OA do not approve of the list, the MM & WM will create a new list and submit it within a week of the notice of disapproval.
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| :II. Should a disabled member not be able to complete any of the projects on the approved list, the WM must make arrangements to allow them the opportunity to complete HI.
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| '''3.''' The first five projects on the approved list must be completed before the assigned completion date. The OA will track completion of the projects, and suggest future HI project ideas via the unit’s habitability reports.
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| '''4.''' At the end of the semester, CM and the OA will review the HI projects that have been completed at each unit.
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| :I. If any of the first five HI projects from the initial list are not completed, the unit will be fined at the central level equal to the number of HI hours (as delineated in the HI list) forfeited for the missed project . Each hour of HI is worth double the workshift rate.
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| ::A. It is at the OA's discretion to decide whether a project was not completed for a legitimate reason (e.g. if the unit successfully addressed other unexpected habitability conditions during the term). If the OA deems the reason legitimate, the fine can be waived.
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| '''5.''' Members will be fined at the unit-level for incomplete HI/CI at double the workshift rate per every missed hour.
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| '''6.''' The membership of the houses (not the apartments) shall henceforth be able to fulfill their hourly mandate of HI by doing Community Improvement Hours.
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| :I. Community Improvement shall be defined as: | |
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| ::A. work that benefits the neighborhood, the city, or any other local community beyond the walled narrowness of the BSC.
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| ::B. work that helps to build lasting relationships with organizations or communities outside the walled narrowness of the BSC
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| '''7.''' The External Affairs Committee, working closely with the Development Director, must draft a list of at least 5 prioritized CI projects, which shall be presented as recommendations to the appropriate House Level Management at the beginning of the semester.
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| :I. These projects should be large scale, highly visible efforts to improve a community and generate stronger external relationships between the BSC and other local organizations.
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| :II. EACom has a mandate to see this list compiled and democratically approved by the end of the 1st board meeting of the semester.
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| :III. After the initial approval of the list, projects may be added, edited, or stricken from the list, at the discretion of EACom, working with the Development Director and the Executive Director
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| :IV. EACom and the Development Director must present these projects to house level management in a timely manner.
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| :V. EACom and the Development Director must work together with house level management to make sure that at least 1 of the proposed projects sees significant, large-scale coordination, and yields a high rate of member turnout. | |
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| '''8.''' Anyone may propose a CI project at any scale, but it is up to EACom or the appropriate house level management to vet the feasibility and effectiveness of a proposed project.
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| '''9.''' Unless otherwise specified by a house-level bylaw, these projects and hours shall be overseen by the Presidents of the houses, and the oversight of Community Improvement shall be integrated into the regular Presidential Training.
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| :I. The houses are encouraged to coordinate with one another to organize CI projects. This is especially encouraged for small houses, so that projects can take place on a visible scale. To this end a CI Listserv shall be created containing EACom, the Development Director, The Executive Director and the relevant house level-management.
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| ::A. Small scale projects of three members or less, unlikely to improve the public profile of the BSC, must be approved through council.
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| :II. At the end of each semester, the house president shall submit their records of CI hours to the House Manager, who will include this information in the house bill that is submitted to Central Bookkeeping.
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| :III. CI hours must be signed off by relevant supervisors in the field, and signed evidence of hours must be submitted to the relevant management within the units.
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| ::A. if a project (such as a neighborhood clean up) has no clear supervising authority, unit level management or a temporary field manager may be appointed to sign off the good people.
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| '''10.''' CI hours shall be capped on a sliding scale, proportionally measured against HI and allocated on a house by house basis, on a ratio adjusted by the end of each academic year. This availability shall reflect the habitability standards of the house, and the corresponding need for small scale capital improvement projects.
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| :I. This ratio shall be set at 10% availability of CI Hours (90% HI) in all houses during the first semester of this policy’s implementation.
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| :II. A collaborative group made up of the MM, WM, the relevant HI/CI managers, the OA, and the Operations Manager, shall meet at the end of each semester to determine a new ratio of available CI for that unit.
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V.C.1. BSC HABITABILITY IMPROVEMENT (HI) PROJECTS
All members of the Berkeley Student Cooperative who reside in a room & board house shall contribute at least three hours of labor, each Fall and Spring term, dedicated to Habitability Improvement (HI) (At the discretion of the unit’s manager team, the number of HI hours owed can be increased up to 5 hours per semester); boarders shall contribute at least two hours each Fall and Spring term; apartment residents shall contribute one half-hour each Fall and Spring term. Houses may amend their bylaws if they wish to require additional HI hours for boarders.
HI shall be completed in the unit where the member lives or boards, unless there is a central-level HI project.
V.C.2. HABITABILITY IMPROVEMENT PROJECTS
1. In order to facilitate the completion of Habitability Improvement (HI) hours, the Unit-Level Habitability Coordinator and the Central-Level Habitability Coordinator shall organize HI projects.
2. HI projects should include tasks which go beyond regular workshift, but do not involve construction or demolition. HI projects must contribute to the habitability of the unit. Some example tasks include assisting with dump runs, deep cleanings, reorganizing entire rooms, painting, and landscaping projects.
3. Up to 25% of a unit’s HI hours can go towards small-scale capital improvement projects and/or projects that are not habitability-related (including Community Improvement Projects). This amount may be increased up to 75% if the unit has received a B or higher on the previous two habitability inspections at the discretion of the Operations Team.
4. The Unit-Level Habitability Coordinator shall levy fines on members for HI hours not completed by the end of the semester. These fines shall not exceed the product of two times the workshift rate per hour not completed.
[Last updated Spring 2020]
