V.B. HAPs Procedure: Difference between revisions

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==V.B.1. PROCESS==
==V.B.1. PROCESS==
A house wishing to spend HAPS money must follow the following steps:
 
'''HAPs Definition:''' House Approved Projects (HAPs) are medium-scale, permanent capital improvement projects approved by each unit’s council and undertaken by members and/or contractors approved by Central Maintenance.  Funding for HAPs is distributed to each unit on an annual basis as part of the BSC budgeting process.
 
'''A house wishing to spend HAPS money must follow the following steps:'''
:• Vote in council to spend a certain amount on a detailed project.
:• Vote in council to spend a certain amount on a detailed project.
:• Submit a “HAPS Request Form” to the Maintenance Coordinator
:• Submit a “HAPS Request Form” to the Maintenance Supervisor.
:• The Maintenance Coordinator will then approve the project or veto it on the grounds that it either:
:• The Maintenance Supervisor will then approve the project or veto it on the grounds that it either:
::o Did not meet HAPS criteria (see below)
::o Did not meet HAPS criteria (see below)
::o Although the project adheres to the letter of requirements it is not thought-out, would a misappropriation of funds because of pressing projects needed at the specific house, or is a historically problematic project.
::o Although the project meets HAPS criteria, there are unresolved questions about the technical merits of the project or there are more urgent needs in the house to be prioritized under HAPS, or similar projects have proven to be unfeasible in the past.
:• If vetoed, the house may reconsider/adjust the project.
:• If vetoed, the house may reconsider or adjust the project.
:• The house may appeal the Veto by presenting the project (unchanged from submittal to the Maintenance Coordinator) at CACom, where the Maintenance Managers may vote to pass the project or sustain the veto.
:• The house may appeal the veto by presenting the project (unchanged from submittal to the Maintenance Supervisor) at CFCom which may vote to pass the project or sustain the veto.
::o If a project costs more than $10,000 the house must get approval from CFCom.


==V.B.2. CRITERIA==
==V.B.2. CRITERIA==
A HAPS project must meet the following conditions:
A HAPS project must meet the following conditions:
:1. Have life in a co-op environment
:1. Have life
::All projects must have life in a co-op environment. Since HAPS money is paid for over a five-year period, a project should have a life of five years. Other items shall have their ‘lives’ determined by IRS standards for depreciation, and a house wishing to purchase any such item must pay a part of the cost directly of their house account directly proportional to the difference between the item’s life and 5 years (i.e. if an item has three years of life and costs $500, $300 would come out of HAPS, and $200 would come out of the house budget). If applicable, a warranty must be obtained.
::All projects must have a useful life that exceeds five years.
:2. Add value to the house
:2. Add value to the house
::A project must add value to a property such that if the property were to be resold, the presence of the item could add to the selling price.
::A project must add value to a property such that if the property were to be resold, the presence of the item could add to the selling price.
:3. Possess more value than the cost of materials The finished item must possess value greater than that of the cost of materials, installation, etc.
:3. Possess more value than the cost of materials
:4. Has to take labor/Has to be a project
::The finished item must possess value greater than that of the cost of materials, installation, etc.
::The must be spent on a project, not an item simply added to the house. HAPS projects should be permanent improvements, not stereo equipment, furniture, etc. A hot tub set on a lawn or deck is not a project, but the same hot tub installed with permanent wiring, plumbing, and foundation is.
:4. Must be a fixture or permanent construction or installation
:5. Must not be portable
::No portable object are acceptable, even as part of a larger project. Such items as stereos, computers, etc. must be purchased with an alternate source of funds.
::No portable objects are acceptable, even as part of a larger project. Such items as stereos, computers, etc. must be purchased with an alternate source of funds.
:5. Project must cost at least $500.
:6. An approved BAPS
::A project approved for BAPS but not funded is automatically eligible for HAPS funding and is not subject to the above criteria.
 
==V.B.3. GUIDELINES==
1. HAPS projects should fit into one of these categories:
:•Landscaping or gardening
:•Safety or maintenance
:•Major kitchen appliances
:•Energy efficiency or sustainability
 


Alternatively, a project can be approved if it meets one of the two following conditions:
2. HAPS projects do NOT Include:
:::1. Major kitchen appliances (refrigerators, etc.) are acceptable.
:•Network improvements under $5,000. Smaller projects are eligible for funding from the Centralized House Level IT Budget (BSCIT).
:::2. A project approved for BAPS but not funded is automatically eligible for HAPS funding and is not subject to the above criteria.
:•Small, removable kitchen appliances (i.e. blenders).
[Last updated 2017]
[[Category:Policy|HAPs]] [[Category:Section V -  Physical Plant, Maintenance, & Safety]]

Latest revision as of 12:06, 3 December 2021

V.B.1. PROCESS

HAPs Definition: House Approved Projects (HAPs) are medium-scale, permanent capital improvement projects approved by each unit’s council and undertaken by members and/or contractors approved by Central Maintenance. Funding for HAPs is distributed to each unit on an annual basis as part of the BSC budgeting process.

A house wishing to spend HAPS money must follow the following steps:

• Vote in council to spend a certain amount on a detailed project.
• Submit a “HAPS Request Form” to the Maintenance Supervisor.
• The Maintenance Supervisor will then approve the project or veto it on the grounds that it either:
o Did not meet HAPS criteria (see below)
o Although the project meets HAPS criteria, there are unresolved questions about the technical merits of the project or there are more urgent needs in the house to be prioritized under HAPS, or similar projects have proven to be unfeasible in the past.
• If vetoed, the house may reconsider or adjust the project.
• The house may appeal the veto by presenting the project (unchanged from submittal to the Maintenance Supervisor) at CFCom which may vote to pass the project or sustain the veto.
o If a project costs more than $10,000 the house must get approval from CFCom.

V.B.2. CRITERIA

A HAPS project must meet the following conditions:

1. Have life
All projects must have a useful life that exceeds five years.
2. Add value to the house
A project must add value to a property such that if the property were to be resold, the presence of the item could add to the selling price.
3. Possess more value than the cost of materials
The finished item must possess value greater than that of the cost of materials, installation, etc.
4. Must be a fixture or permanent construction or installation
No portable object are acceptable, even as part of a larger project. Such items as stereos, computers, etc. must be purchased with an alternate source of funds.
5. Project must cost at least $500.
6. An approved BAPS
A project approved for BAPS but not funded is automatically eligible for HAPS funding and is not subject to the above criteria.

V.B.3. GUIDELINES

1. HAPS projects should fit into one of these categories:

•Landscaping or gardening
•Safety or maintenance
•Major kitchen appliances
•Energy efficiency or sustainability


2. HAPS projects do NOT Include:

•Network improvements under $5,000. Smaller projects are eligible for funding from the Centralized House Level IT Budget (BSCIT).
•Small, removable kitchen appliances (i.e. blenders).

[Last updated 2017]