Summary of Recent Action & Policy Changes

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The following is a list of the major policy changes made over the last year followed by brief description of the new policy. While it does not represent all of the policies that have been examined, changed, or created, it strikes out only to give new board reps a sense of some of the most important changes made to the governing documents of the co-op.

The list proceeds in reverse chronological order, starting with fall 2013 and ending with fall 2010. For those unfamiliar with the co-op’s policies, the summer board is only empowered to take up minor policy changes and to use a fraction of the budget and for that reason the notes from summer 2011 cover information that would ordinarily have been stricken from this list.

Spring 2014

List of policy changes.

Fall 2013

List of policy changes.

Summer 2011

Social Manager Training
This policy requires Social Managers to attend trainings conducted by the Member Events Coordinator beginning of their tenures that cover the BSC Party Policy among other things. Previously, Social Managers were not required to attend Central Level trainings, making it difficult to hold them accountable to certain Central Level policies.
Conflict of Interest Policy
Set basic guidelines that committees hearing adjudication issues can use to determine whether a committee member needs to be recused. The goal of the policy is to increase a sense of fairness and legitimacy members hold towards adjudication decisions.

Spring 2011

2011 summer Board of Directors description 4/28
Gave the summer Board of Directors specific powers to modify the housing assignment process to more smoothly implement our freshly minted housing software, empower the Member Events Coordinator engage in the newly required Social Manager training requirements, and to adopt new Emergency Services policies. More than anything, this vote highlights the restrictions placed on the summer Board of Directors, who ordinarily would not be able to make such changes.
Investment Management Committee
This committee is designed to guide and manage the BSC’s investments, suggest investment strategies, and draft policies that will, after board level approval, assure a steady growth of our invested funds. Additionally, the committee will monitor the risk associated with our investments and assure that it falls within acceptable bounds. Chaired by the Executive Director, the Investment Management Committee will meet quarterly to carry out its charge.
Pet Policy Exception – The Chickens of Kingman Hall
I mean, come on? Who doesn’t love chickens? They make eggs, they make noise, they are wonderful! And more than anything, Kingman has a ton of them. Or at very least a few, I’m not really sure…
This policy lays out basics technology specifications to be implemented in all the houses from this point forward. It aims to standardize our technology purchases, which should allow for more thorough trainings for Network Managers since central level staff will be able to more easily understand the network layouts of each house. It also sets minimum technology requirements to be met by each house and provide central level support for these technologies.

Fall 2010

Substance Abuse and Distribution Policy, passed on 12/9-11
Reworked the substance abuse policies of the BSC, making clear what we characterize as substance abuse, clarifying the organization’s stance on the abuse of substances, making clear adjudication procedures to employee when substance abuse comes to light, and laying out a framework for members to voluntarily seek help with substance abuse issues. The decision to rework this policy came from need to rework the existing policy which was deemed inadequate for the organization’s needs in light of several drug-related incidents. The new policy also distinguishes between distributors and consumers of controlled substances, laying harsher penalties on those selling when compared to those levied against consumers.
Organizational PNG Policy 11/18
Creates the BSC wide PNG, defining it as affecting nonmembers who have been PNGd from one or more houses and whose behavior is dangerous to themselves, others or property and whose behavior would result in a termination were they a member. This policy also lays out the adjudication procedures for Organizational PNGs and describes the ways in which s PNGs can be overturned.
Staff Issued Conditional Contract Policy 11/18
Describes the appropriate use and implementation of conditional contracts – the contract offered to a member whose behavior has been deemed inappropriate or in violation of some other policy –and makes clear that centrally issued conditional contracts take precedence over unit level conditional contracts. Additionally, this policy outlines the protections afforded by any member when a conditional contract is offered.
Use of Unit Common Spaces by Third Parties (a.k.a. Venue) Policy 11/4
Streamlined the process by which houses approved the use of their common spaces by outside entities. Previously, houses needed seek board approval in order to allow third parties to use their space.

Last Board meeting of Summer 2010

• Alteration of Conduct Committee Screening Committee

May 6, 2010

• Student Executive Compensation Change
o President gets 100% stipend, expected hours are 18-22
o VPs get 75% stipend, expected hours are 15-18
• Creation of the Conduct Committee
o ConCom is like AdCom, but for conduct cases.
o ConCom is empowered to interpret and apply PD §VII, and §20 of Member Contract.
o Note: We created a conduct committee, largely to get Cabinet out of the business of adjudicating conduct cases and back into the business of leading and managing the work of the Board, etc. See notes on the OpCom and GovCom google sites.
• Alteration of the bylaws to empower the Conduct Committee to terminate membership
o Creation of Conduct Committee Chairperson position
• Alteration of the Administrative Committee
o Members now serve 1-year terms
o AdCom now explicitly handles only the AdCode and Member Contract (except §20, which is handled by ConCom)
• Alteration of AdCom Chair from 5 hours per week to 3.5 hours per week
• Creation of Advisory Committee
• Capital Affairs Committee changed to full standing committee
• Governance committee made permanent, activated to address specified issues on a semester basis
• Committee composition as follows: FiCom is 5, OpCom is 5, all others are 3-5.
o Each committee may have as one non-voting member a member of the Alumni Board
o No Board rep on MaintCom
o No Board rep on ITCom
• Authorize outgoing VPIA, incoming VPIA and VPOp, and incoming Summer President and VP to make alterations to the Board manual that are necessary for consistency with the totality GovCom’s proposals passed by Board
• Housing Receptionists reclassified as room and board positions at workshift rate
• CW Sup and Assistant CW Sup will both now 25 hours per week in Summer
• Alteration of all Member Resource student jobs
o In Spring 2010 each MR student job was reconstructed from the job advertisement; all job descriptions had been lost. POpCom did not have time to look more comprehensively at the department’s mission, or how each job helps to fulfill it. Accordingly, this work must be continued, hopefully in the Fall 2010 semester. Some changes that were made include the following:
 Disabled Access Coordinator renamed Disability Access Coordinator, new emphasis on advocacy. We might want to change this position to “Accessibility Coordinator”.
 HiCom Chair supervised by ED instead of MRC, given responsibility of advertising open positions
 Elimination of Conflict Resolution Coordinator
 Member Events Coordinator now Member Events Coordinator, refocused on member events, supervised by the MRC.
 Coordinator of Outreach, Diversity, and Anti-discrimination still has a role in the hiring process. These functions should somehow be shifted under the supervision of the ED, who has the responsibility for HR within the BSC.
o Alteration of CK student jobs
o Creation of Healthworker program
o Creation of Summer Management Oversight system

April 29, 2010

• Elimination of InfraCom
• Elimination of PopCom
o Split into HR and OpCom
• Elimination of KitchCom2
• Elimination of SafeCom
o HRCom now addresses employment safety
o OpCom and CACom address member safety
o Conduct Committee now handles interpretation and application of the party policy
• Elimination of MSMECom
• Creation of HRCom
• Creation of OpCom
• Creation of ETCom
• Creation of CACom
• Alteration of VPIA
o We should probably change this job to VP of Personnel, and accordingly alter the bylaws to say “there must be at least 4 executives: the president, VPPer, VPOp, and VPFA” or what have you
• Elimination of VPMA
• Creation of VPOp
• Creation of VPME

April 8

• Approved the continuing fiscal sponsorship of the BSFC
• Approved the Cloyne/GSPP MOU draft

March 18, 2010

• Passed 2010-2011 Budget

March 4

• Approved the Rochdale lease amendment
• Revised the Healthcare coverage package to offer two carriers (Aetna & Kaiser) with a Health Reimbursement Account (HRA). Formerly the plan was two carriers (Blue Shield and Kaiser) with a Health Savings Account (HAS).
• Altered Spring contract date language in the AdCode (to account for change in UCB scheduling)
• Approved African American Theme House contract addendum
• Created priority assignment for Northside disabled accessible apartments February 11, 2010
• No policies passed (conducted elections, approved CAWs & continued Rochdale lease discussions)

December 10, 2009

• Board selected new finance auditors
• Alteration of summer contracts to fixed periods
• Creation of a Budget assistant
• Revision of OM job description and salary range alteration
• Board facilitator position eliminated (PD I.A.12.)
• AdCom Chairperson position created (PD I.A.12.), and VPIA job description correspondingly altered
• Governance Committee created (PD I.B.14.)

November 12, 2009

• Housing department job descriptions updated to reflect current functions
• Assistant housing supervisor job hours increased to 40 per week
• Housing Assistant position created to help out in busy Spring period with hours from receptionists in the Fall
• Business ethics guidelines adopted

October 9, 2009

• HR Research Group authorized
• HR Administrator job description approved
• House-level management working group authorized (p.55 of Board Packet) August 6, 2009
• BSFC Fiscal Sponsorship through sooner of Fall or until store opens

May 7, 2009

• ED Job Description
• Disaster Readiness Policy (Section V.K of the PD)
• KitchCom (Section I.B.13 of the PD)
• Guest Policy
• BAPS Procedure
• CloyneCom Summer Directive
• POpCom Description
• Hal Norton Cooperative House Award

April 30, 2009

• Member Referenda Policy (I.D. of the PD)
• Elections (I.C. of the PD)
• Cabinet Member-at-Large General Job Description
• ITCom Summer Mandate & Extension

April 16, 2009

• Government Returns (IV.D. of PD)
• Manager Information Reporting (III.A.10 of PD)