I: BSC Membership
Section I: BSC Membership
I.A. Membership Eligibility Categories1
1. Student Status: The status of any registered, full time students working toward an academic degree or teaching certification at a post-secondary school. The academic degree program must be progressive2 from any previous such programs the member has completed. The BSC recognizes four such subcategories:
- a. University of California, Berkeley Students: Any registered student at UCB as of 5:00pm on the last day UCB normally allows a student to withdraw from the current semester without losing eligibility for re-admission for the following semester. This subcategory includes students in the UCB Freshmen Extension Program3.
- b. Graduate students on filing fee status.
- c. Other Students: Any full time registered student that meets the BSC student status requirement according to the definitions (such as “full time” or “degree program”) used by the specific school attended by the student. Because community colleges do not enforce student progress toward an academic degree, members are allowed a maximum of six semesters in the BSC as community college students. (For students continuing to pursue a recognized academic goal, AdCom may approve an additional semester(s) by a 2/3rds vote.)
- d. Visiting Student Researchers (who are currently enrolled in a degree program and are working to obtain a degree) meet BSC student eligibility requirements. Postdocs and Visiting Research Scholars (who have already obtained a PhD), however, do not meet BSC student eligibility requirements. Approved by Board 2/28/19
2. Grace Status: The status of any person who does not meet the student status requirements of section I.A.1 but is deemed by the BSC to be part of the student community in accordance with the guidelines below. Members are allowed a maximum of three grace semesters. No person may live in the BSC in consecutive grace semesters, except for preparatory grace. No member shall be eligible for a grace semester their first academic semester in the BSC. The BSC recognizes five such subcategories:
- a. Spring Grace: Any person who resided in the BSC during the preceding fall semester, under the provisions of IA1, Student Status or I.A.2.(e), Preparatory Grace Status may reside in the BSC in the Spring.
- b. Fall Grace: Any person who both resided in the BSC during the preceding spring semester under the provisions of IA1, Student Status or I.A.2.(e), Preparatory Grace Status and will be eligible under the provisions of I.A.1, Student Status or I.A.2.(e), Preparatory Grace Status the following Spring semester. To receive a contract for the following Spring semester, the member must demonstrate to the Administrative Committee [or to staff], before its last meeting of the Fall semester, that s/he will qualify for membership under the provisions of I.A.1, Student Status or I.A.2.(e), Preparatory Grace Status. Members who fail to do so shall lose their reservation rights immediately following AdCom’s last Fall meeting and be terminated immediately or in bad standing as per Section IC of the AdCode.
- c. Incomplete Units Grace: Any person working to complete at least six units of incomplete class work at a postsecondary school in that semester. This category includes non-registered students. (This particular status may only be granted once.)
- d. Fall Degree Completion Grace: Any person graduating at the end of the fall semester who needs to take only the courses they are enrolled to complete a degree. This category includes non-registered students. (This particular status may only be granted once.)
- e. Preparatory Grace: Any person who has graduated from a post-secondary school and is working in preparation to begin another degree program or is otherwise seeking academic preparation in accordance with the guidelines below. Such grace semesters count towards the maximum number of three grace semesters overall. To be eligible for a preparatory grace, members must apply the semester before their intended preparatory grace semester otherwise it requires a 2/3rds majority of AdCom to approve a late application4. No member shall be eligible for a preparatory grace semester their first academic semester in the BSC. Only members who would commence prep grace status in a consecutive academic term would be eligible for preparatory grace5. Studying for a qualifying exam and work that merely improves one’s chances of admittance shall not be considered required work.
- i. Academic: The member must be enrolled as a full-time student or in an equivalent number of units to a fulltime student. (No more than 49% of one’s units may be through online/distance learning.)
- ii. Non-academic: A member building a portfolio, doing research or other non-academic work qualifies for a preparatory grace semester if this work is unpaid, required for admission to the degree program, and involves a minimum of twenty-two (22) hours of work per week.
- iii. Mixed:6 A member enrolled in fewer than five semester units which are required coursework for the degree program, but is doing non-academic coursework required for the degree program which involves a minimum of two and a half (2.5) hours of unpaid work per week for each deficient unit of required coursework.
I.B. Unit Eligibility
Only UC students may live in units leased from the University. This includes the summer term for Cloyne. In the summer, non-UCB students may reside in Rochdale, Fenwick and Convent.
I.C. Termination in bad Standing7 w/Contract completion:
AdCom is empowered by 2/3rds majority to allow a resident who is deemed not to meet any of the student status requirements to finish residence in a current semester. Such residents are still terminated in bad standing. A failed vote results in immediate termination of contract with termination in bad standing.
I.D. Summer Eligibility
Students meeting any of the following requirements may reside as a member in the summer: Any student enrolled for the summer; Any student who met the status requirements of IA1 Student Status or IA2 Grace in the prior Spring; Any student who can document that they will meet the status requirements of IA1 Student Status or IA2 Grace in the following Fall. To be eligible to live in Cloyne, residents must be enrolled in at least 5 units of UCB summer session or must be able to verify that they were UCB students the preceding Spring or will be UCB students the following Fall.
I.E. Rules and Obligations
1. Any member not a full time UC Berkeley Student shall be required to fill out, and turn in to the BSC office a form reporting student status for each semester of residency. Any member whose qualification is deemed debatable by Central Level staff, and members who fail to submit the student status form before the university withdrawal deadline for the semester in which such status is desired, must also obtain the approval of the Administrative Committee before or within the semester in question to continue residency in the BSC or be terminated in bad standing.
2. Each member is obligated:
- a. To pay all bills within the time specified by the proper authorities.
- b. To perform faithfully and as efficiently as possible all work assumed under the workshift system.
- c. To abide by the rules and regulations governing conduct in the house and to maintain and promote fairness and cooperation essential to congenial, comfortable and studious living conditions.
- d. To respect all rights of neighbors and to protect the organization from public censure arising out of individual or group conduct which may be construed as representative of the organization.
- e. To keep their room in a condition satisfactory to the house manager.
3. Any applicant who does not meet or give evidence of intending to meet the above qualifications will have his/her membership terminated that same semester. Any complaints are to be handled by the Administrative Committee. 4. The Operations Manager or their appointed agent shall be responsible for checking the registration status of all members and distributing proper forms to non-registered student members.
I.F. AdCom Late Filing Fee
1. Any case brought to the Administrative Committee concerning student status that should have been dealt with in a previous semester shall be assessed a filing fee. If the case is filed for in the first three weeks following the start of the contract, the fee will be the equivalent of 2.5 workshift hours. If filed after the end of the third week, and before the end of the sixth week, the fee will be the equivalent of 5 workshift hours. If filed after the end of the sixth week, and before the end of the ninth week, the fine will be the equivalent of 7.5 workshift hours. Finally, if the case is filed for after the completion of the ninth week, the fee will be the equivalent of 10 workshift hours. After voting on the case, the Administrative Committee may vote to waive the fee, in part or in whole.
2. The member may only work off their filing fee at Central Level with the approval of the Operations Manager. If a member chooses to work off the filing fee, all work must be completed by the end of the semester. If the member does not show up for their workshift(s), they will be double fined for the work missed. The filing fees are not to be cumulative/combined.
I.G. EAP Exception
EAP students who study abroad but are denied attendance at Cal for a whole year may live in the BSC during the semester that they are not abroad
I.H. Live-in Attendents
BSC staff may disallow live-in attendants with the approval of the U.C. Physically Disabled Students Program Coordinator.
1. All requirements under I.A. are for regular academic terms (Fall & Spring); see I.D. for Summer requirements.
2. For example, one who has a BA/BS must be enrolled full time in a graduate degree program. A student with an AA must be enrolled full time in a BA/BS degree program.
3. This does not include all UCB Extension students. They only meet requirements on a case-by-case basis.
4. The individual is also subject to the AdCom Late Filing Fee as per I.F. of the AdCode
5. Those wanting a grace semester in a non-consecutive academic term must be approved by a 2/3rds vote by AdCom.
6. Fulfillment of the Non-Academic or Mixed Preparatory Grace requirements must be verified by literature from the degree program stating admission requirements and when possible, by an academic adviser, and a supervisor.
7. Members terminated in bad standing for willfully living in the BSC without meeting student status requirements are required to pay a $400 fine and must return to AdCom to reenter the BSC in the future.