I.B. Committees

From BSC Policy
Revision as of 23:21, 23 August 2011 by xx>Boardaa (Added Capital Campaign Committee to I.B.17., renumbered the rest)
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I.B.1. CABINET

Cabinet is made up of the BSC Executives, Executive Director and Operations Manager. It serves as the Executive Committee of the BSC Board of Directors.

1. The Cabinet, under the direction of the President, will determine its agenda. It may discuss:
a. Motions passed out of committee.
b. Motions delegated to it by the Board.
c. Ideas of its own origination.
2. Motions from committees may be treated as follows:
a. SEND TO Board of Directors DEBATE (by majority) —goes right to Action Items.
b. REFER BACK TO COMMITTEE (by majority)—must state problems.
3. Cabinet should use the consent calendar as much as possible and scrutinize issues carefully, referring them back to committee if they need more thought.
4. A motion re-passed out of committee, after being re-referred by Cabinet, must go directly to the Board if the motion is unchanged.
5. If Cabinet is required to make an emergency decision when the Board of Directors is not meeting, the decision must ultimately be approved by the Board off Directors to be official.
6. The Executive Director shall continue to compile manager evaluations and will submit it them to the Cabinet each Spring. Cabinet will approve and amend the evaluations, recommend goals, and raises and/or bonuses. The President will report the approved goals and raises and/or bonuses to the full Board. By simple majority vote, board may refer any manager evaluation back to Cabinet for further discussion, at which Cabinet meeting interested Board members may express their concerns and/or recommendations to the Cabinet. Cabinet will review the evaluation in question and resubmit it to Board until receiving final Board approval.
7. In addition to the executives and the Executive Director, Cabinet shall consist of two members-at-large. At large members shall have voting privileges.
8. Cabinet shall meet regularly and be open to all members.
9. May establish special committees as necessary with approval of board (e.g. Build Com for Rochdale III, Cloyne Com)
10. Cabinet shall rotate topics in order to reevaluate the long-range plan minimally on a three year basis, and suggest adjustments. Evaluation of the long-range plan shall occur in Fall 2003, 2006, 2009, 2012, and so forth. Cabinet should be able to link projects with the mission statement and evaluate the BSC’s fulfillment of the mission statement with the aid of the Executive Director.

I.B.2. HUMAN RESOURCES COMMITTEE (HRCom)

General description:

Human Resources Committee shall be a standing committee of the Board of Directors. HRCom is responsible for creating, evaluating and modifying the policies and procedures that govern the selection, compensation, and discipline of BSC professional staff, regular employee positions, part-time employee positions, room and board positions, central level workshift positions. HRCom is also responsible for the creation, alteration, and elimination of all student and staff positions, and fulfills all responsibilities implied by the Injury and Illness Prevention Plan. HRCom shall fulfill all responsibilities attributed in the Employee Association Contract to “Personnel and Operations Committee” or “Personnel Committee.”

Committee composition:

The VPIA is the chair of HRCom. The Employee Association may seat one voting member on the committee. No Central Level Member, Regular, or Temporary Employee, with the exception of the Employee Association member, the CODA, and Room and Board Employees, may be seated as a member of HRCom. HRCom must have 3-5 Board reps. The voting members of HRCom may elect to seat a member of the Alumni Board as a non-voting member of HRCom.

Committee responsibilities:

1. Fulfill all HRCom responsibilities specified in the EA Contract, Personnel Code, Policy Directory, By-laws, and any other BSC policy.
2. Regularly regular review organizational structure, reporting relationships, and job descriptions.
3. Ensure that the BSC has policies and procedures necessary for effective HR practices, which comply the law and promote a healthy work environment.
4. Review annually in the Fall semester BSC salary structure and benefits packages for internal consistency and external comparability, and produce a report to the Board containing recommendations as needed.
5. As workload permits, consider, review, revise and, when appropriate, submit to Board proposals that have been referred to HRCom.
6. Taking into account the BSC’s long range plan, evaluate the goals and work of HRCom and adjust the committee’s priorities as appropriate.
7. Reflect each semester on the goals and the work of HRCom, modifying its mission where appropriate.
8. Fulfill responsibilities of the Safety Committee specified in the Injury and Illness Prevention Program (Policy Director section V.H.)
9. HRCom shall serve as a “safety committee” for the BSC as outlined by Cal/OSHA and meet all requirements for such a committee as set forth by Cal/OSHA.

Committee member responsibilities:

1. Participate actively in directing the work of the Committee, very strongly taking into consideration the outgoing recommendations from the previous semester’s HRCom.
2. Attend all HRCom meetings, and make an effort to send an informed substitute when you cannot attend.
3. Take responsibility for being a vital conduit between the BoD and BSC employees – student and otherwise.
4. Read the EA Contract, the Personnel Code, By-laws, Policy Directory, and Administrative Code.
5. Be prepared for each Committee meeting by reading all disseminated materials and holding the Chair accountable for preparing adequately the committee to make sufficiently informed decisions.
6. Participate actively in each Committee meeting
7. Fulfill responsibilities delegated to member by the committee.

[Board Approved 5/29/2010;]

I.B.3. OPERATIONS COMMITTEE (OpCom)

General description:

Operations Committee shall be a standing committee of the Board of Directors. OpCom is responsible for evaluating and modifying as necessary the policies governing BSC program operations, including but not limited to food service, maintenance service, and a wide range of services directly affecting the member’s housing experience, such as managerial support, managerial accountability, house management structure, house-level IT service, member appeals processes, the member contract, house rules, conduct rules, workshift rules, disability rules, housing assignment rules, mediation / conflict resolution services, houselevel safety, habitability and emergency services, etc. The VPOp chairs OpCom. OpCom shall have 5 Board reps. The voting members of OpCom may elect to seat a member of the Alumni Board as a non-voting member of OpCom.

Committee responsibilities:

1. Ensure that policies within the jurisdiction of OpCom are consistent with the BSC’s charitable purpose, non-profit status, and legal responsibilities.
2. Review the member contract and administrative code for internal consistency, clarity, and congruence with non-profit and housing law.
3. Evaluate the effectiveness, efficiency, and responsiveness of program delivery operations, and utilize the information produced through such processes of evaluation to formulate possible changes in policy. For example:
a. Establish performance measures for delivery on maintenance, housing, and food services.
b. Conduct research, both internally and outside the BSC for comparison.
c. Meet with department supervisors and other employees.
d. Seek feedback from appropriate unit-level officers and members.
e. Solicit reports from the Operations Manager or other people with useful knowledge.
4. As workload permits, consider, review, revise and, when appropriate, submit to Board proposals which have been referred to OpCom.
5. Taking into account the BSC’s long range plan, evaluate the goals and work of OpCom and adjust the committee’s priorities as appropriate.

Committee member responsibilities:

1. Participate actively in directing the work of the Committee, very strongly taking into consideration the outgoing recommendations from the previous semester’s OpCom.
2. Attend all OpCom meetings, and make an effort to send an informed substitute when you cannot attend.
3. Be prepared for each Committee meeting.
4. Participate actively in each Committee meeting.
5. Fulfill responsibilities delegated to member by the committee.

[Board Approved 5/29/2010;]

I.B.4. FINANCIAL AFFAIRS COMMITTEE (FiCom)

A. FiCom is the committee responsible for the following functions:

1. Discussion and preliminary approval (prior to final Board approval) of expenditures or appropriations of BSC funds that have not already been approved for that fiscal year’s budget.
2. Reviewing the status of and any revisions to the fiscal year’s budget.
3. Reviewing the audit and completed tax returns in the Fall semester.
4. Conduct Insurance Review in the Fall semester
5. Conduct a review of the BSC’s bond compliance in the Fall semester, for the duration of the bonds.
6. Discussion and approval of budgetary item categories in the Spring, prior to final passage of budget at Board.
a. The following categories of budgetary items will be reviewed & discussed at Spring committee meetings:
i. Non-controllable expenses
ii. Centralized expenses
iii. Decentralized expenses
b. Reviewing of various discretionary budgets
7. Determine and report fiscal impact of Committee and Board decisions.
8. Review BSC investment policies and strategies annually.
9. Monitor the implementation of laws affecting BSC financial policy.
10. Produce recommendations for Board, of matters relevant to the financial health and stability of the BSC.

B. All supplemental expenditures from committee that are not from the budget line item go to FiCom before each board meeting for discussion of funding. The three alternatives are rent increases, reducing other line items, and no action (an off budget expenditure).

C. FiCom must have 5 Board reps. The voting members of FiCom may elect to seat a member of the Alumni Board as a nonvoting member of FiCom.

I.B.5. AUDIT COMMITTEE (AuditCom)

The Audit Committee will monitor the progress and completion of the BSC’s annual audits as well as investigate and strengthen BSC operations and internal controls. The Audit Committee will be comprised of at least three people such that members of the Finance Committee constitute less than one-half of the membership of the Audit Committee:

1. A member of Board who is on FiCom,
2. A member of Board who is not on FiCom,
3. In the beginning of the fall semester, the VPFA will recruit members of the BSC Alumni Association or other experts with accounting or finance backgrounds to serve on the Audit Committee. These members must be approved by the Board of Directors and from these members the Board shall select a Chairperson.
4. The Chair of the Audit Committee cannot be on FiCom
5. Members of FiCom must make up less than 50% of the Audit Committee
6. No members of the Audit Committee can receive compensation in excess of what Board members receive for service
7. No members of the Audit Committee can have a material financial interest in an entity doing business with the BSC.
8. At least every three years, the Audit Committee will select an independent auditor through a competitive bidding process. If the Audit Committee would like to continue with the same firm, the Board has the ability to extend the firm’s services for up to two more years.

I.B.6. EDUCATION AND TRAINING COMMITTEE (ETCom)

General description:

Education and Training Committee shall be the standing committee of the Board of Directors. ETCom is responsible for evaluating and modifying as necessary BSC education and training programs, defined broadly16. The VPET chairs ETCom. ETCom must have 3-5 Board reps. The voting members of ETCom may elect to seat a member of the Alumni Board as a nonvoting member of ETCom.

Committee responsibilities:

1. Ensure regular review of all policies, plans and programs in the areas of student staff training, house officer training, Board member training, student leadership training, and member education, evaluating their effectiveness, efficiency and responsiveness.
2. Ensure that member education and training programs are established, reviewed and revised where appropriate.
3. Ensure that BSC education and training programs address the challenges posed by high turnover in student staff, student leadership, the Board of Directors, House Management
4. Ensure that BSC education and training programs address member involvement in BSC governance
5. Ensure that BSC education and training programs are responsive to challenges observed in house-level governance
6. Ensure that BSC education and training programs adequately address identified needs in member relations, such as sexual harassment, cooperative conduct, assault,
7. Ensure that BSC education and training programs adequately communicate the member resources and other support services available the membership
8. Ensure that BSC education and training programs adequately communicate the rules of the BSC, which govern relations between members, houses, and the central level.
9. Ensure that events such as General Membership Meetings and New Member Orientations, which have a strong educational component, have defined curricula that support the organization’s mission
10. As workload permits, consider, review, revise and, when appropriate, submit to Board proposals that have been referred to ETCom.
11. Taking into account the BSC’s long range plan, evaluate the goals and work of ETCom and adjust the committee’s priorities as appropriate
12. Process ET Grant applications.
13. Regularly review and revise the ET Grant Application.
14. Fulfill any implied responsibilities for evaluating and approving Community Action Workshop proposals.

Committee member responsibilities:

1. Participate actively in directing the work of the Committee, very strongly taking into consideration the outgoing recommendations from the previous semester’s ETCom.
2. Attend all ETCom meetings, and make an effort to send an informed substitute when you cannot attend.
3. Be prepared for each Committee meeting.
4. Participate actively in each Committee meeting.
5. Fulfill responsibilities delegated to member by the committee

I.B.7. EXTERNAL AFFAIRS COMMITTEE

The chief responsibilities of the External Affairs committee are to, under the direction of the Vice President of External Affairs, address recruitment, public and community relations, development and fundraising campaigns, philanthropy/community service campaigns, and ensure positive relations with the University, City and neighbors. This committee shall work closely with the Executive Director, Development Director, Alumni Coordinator, Communications Coordinator, CODA, and the Recruitment Coordinator in fulfilling these goals. EACom must have 3-5 Board reps. The voting members of EACom may elect to seat a member of the Alumni Board as a non-voting member of EACom.

Committee Member Responsibilities:

1. Attend all meetings of the External Affairs Committee, which are to occur every week that full Board is not in session.
2. Take responsibility for being a representative of the BSC to the outside world; educate yourself about the history of the organization, and respect the public relations protocol established by the VPEA and Communications Coordinator.
3. Under the direction of the VPEA, make proactive, positive efforts to engage the press, city officials, university officials, students and student associations, BSC neighbors, and community as necessary. Consider not only what these bodies can do for the BSC but also how the BSC can/does serve these bodies.
4. Review/improve the media interface between the BSC and the outside world: (e.g. through BSC tabling brochures, BSC websites, Facebook, the Daily Cal)
5. Commit to helping work at the major External Affairs-related events during the semester, be they related to community service, minority recruitment or fundraising.
6. Assist BSC recruitment efforts in reaching historically marginalized groups.
7. Develop and execute marketing and member recruitment strategies, including but not limited to: outreach to community colleges and other local institutions of higher education, designing and purchasing effective advertising, working to develop ties with the recruitment and retention centers at the University of California, improving our tabling efforts, attracting boarders, recruit students from a wide array of backgrounds in order to increase diversity, and coordinating our public and neighbor relations.
8. Attend University, City, and other outside agency meetings as directed.

I.B.8. CAPITAL AFFAIRS COMMITTEE (CACom)

General description:

The Capital Affairs Committee shall be a standing committee of the Board of Directors. CACom is responsible for protecting, investing in and expanding the assets of the organization in order to contribute to the organization’s long-term sustainability. CACom shall be chaired by the Vice President of Capital Affairs and staffed by the Executive Director and the Maintenance Supervisor, each of whom shall be a non-voting member of the Committee. The Maintenance Supervisor shall attend as required by the work of the Committee. CACom must have 3-5 Board reps. The voting members of CACom may elect to seat a member of the Alumni Board as a non-voting member of CACom.

Committee responsibilities:

1. Assess the adequacy of the organization’s capital reserves and operating reserves and make recommendations to the Finance Committee for budgeting annual contributions to reserves, consistent with the organization’s long-term capital needs.
2. Oversee the development and implementation of long-term capital improvement plans for existing properties to increase disabled access, improve seismic safety, and enhance energy efficiency.
3. Assess the organization’s property and liability insurance and ensure that prudent decisions are made to protect the organization from loss due to insurable risks.
4. Assess the terms and conditions of leased co-ops and ensure that the BSC makes timely plans for renewal or replacement of leased properties.
5. Assess the terms and conditions of property leased by the BSC to third parties to insure that the BSC’s long-term financial and property interests are furthered.
6. Assess the terms and conditions of loans made by the BSC to third parties for co-op development and make recommendations to the Board of Directors about requests for new loans, loan renewals, or loan modifications.
7. Assess the organization’s need and ability, from time to time, to incur long-term debt for capital improvements and make recommendations to the Board of Directors about the feasibility and benefits of incurring additional debt.
8. Insure that major capital projects are competitively bid and make recommendations to the Board of Directors to aid it in selecting the contractor with the lowest responsible bid.
9. Develop a long-term plan for expansion of the BSC and pursue, investigate and make recommendations to the Board of Directors about specific development opportunities that would contribute to the expansion plan.
10. Monitor the BAPS projects as they are investigated by MaintCom and make recommendations to MaintCom to prioritize certain properties or certain kinds of improvements based on identified areas of underinvestment.
11. As workload permits, consider, review, revise and, when appropriate, submit to Board proposals which have been referred to CACom.
12. Taking into account the BSC’s long range plan, evaluate the goals and work of CACom and adjust the committee’s priorities as appropriate

Committee member responsibilities:

1. Participate actively in directing the work of the Committee, very strongly taking into consideration the outgoing recommendations from the previous semester’s CACom.
2. Attend all CACom meetings, and make an effort to send an informed substitute when you cannot attend.
3. Be prepared for each Committee meeting.
4. Participate actively in each Committee meeting.
5. Fulfill responsibilities delegated to member by the committee.

[Board Approved 5/29/2010;]

I.B.9. ADMINISTRATIVE COMMITTEE (AdCom): See AdCode Section XVIII

I.B.10. CONDUCT COMMITTEE (ConCom): See AdCode Section XXVI

I.B.11. MAINTENANCE COMMITTEE (MaintCom)

MaintCom deals with issues and policies regarding the physical plant and maintenance on the BSC properties. MaintCom is chaired by the VPCA and is comprised of the Maintenance Managers elected from each unit.

1. MaintCom shall be a standing committee of the Board of Directors.
2. MaintCom shall be composed of unit Maintenance Managers. The VPCA shall Chair MaintCom. The Maintenance Supervisor must attend all meetings of MaintCom.
3. MaintCom shall discuss and propose policies regarding all physical plant and maintenance issues in the BSC, including but not limited to: long term physical plant planning, the operations of Central Maintenance and the house level maintenance programs, energy efficiency improvement projects, and preventative maintenance and capital improvements.
4. Houses shall be fined $15 for each meeting missed by house’s maintenance manager
5. MaintCom shall only convene in the Fall and Spring.

I.B.12. INFORMATION TECHNOLOGY COMMITTEE (ITCom)

ITCom is a strategic resource that assists in organizational continuity, charged with ensuring that ordinary staff turnover will not create undue burdens on BSC or undue risks to its future ITCom is a standing committee charged with discussing the relationship of CO with the Co-ops and its members in terms of IT, a long term plan, the architecture for CO and house computers, student access and services, and staff and member email accounts. ITCom also reviews the BSCIT policies for minimum guidelines of unit-level IT infrastructure and manages the allocation of funds from the Centralized IT Budget to facilitate units upholding these guidelines. Additionally, ITCom oversees the Unit-Level IT Support Coordinator and any Network Manager Meetings. ITCom is not limited to only these issues; ITCom will address any IT related question or request as needed.

Composition:

1. ITCom shall be composed of the VPCA, Operations Manager, and Executive Director,
2. Accountant, Housing Supervisor, and three members-at-large.
3. Each semester ITCom must select the at-large members who shall serve in the following semester.

Voting:

1. The Executive Director may vote.
2. The members at-large and VPCA may vote.
3. The remaining members are there to provide feedback and may not vote.

Regular Meetings:

1. ITCom will meet on a regular board committee schedule.
2. Members at-large shall be compensated at workshift rate for the hours spent in ITCom meetings, not to exceed 36 hours each semester.

[Board Approved 5/7/2009;]

I.B.13. GOVERNANCE COMMITTEE

General description18:

Governance committee shall be a standing committee activated on a semesterly basis by the Board of Directors to address perceived problems with Board governance. The Board may by a simple majority vote activate the Governance Committee for any number of semesters. The issues to be addressed by the committee must be stated in the motion to activate the committee.

Composition:

The composition of Governance Committee shall be as stated in the motion to activate the committee, and may include Directors, alumni, staff, or executives. The committee shall appoint its own Chair, who shall be supervised by the VPIA.

[Board Approved 5/29/2010; 12/10/2009]

I.B.14 ADVISORY COMMITTEE

The Advisory Committee is a committee of seven former Directors and Executives that exists to provide the Board with feedback and suggestions at regular intervals, and to retain continuity.

Composition of the committee

1. The Advisory Committee must be composed of past members of the BSC Board and/or Cabinet.
2. Board may elect a person to serve on the Advisory Committee whenever doing so would not cause the Committee to exceed 7 members.
3. Each Spring the Board must elect at least one new representative to the Committee. It may not elect more than one new representative if doing so would cause the Committee in the Fall to exceed 7 members.
4. A Committee member may not serve on the committee for more than 6 years.
5. Current BSC members may not serve on the Advisory Committee.
6. The Advisory Committee must appoint as Chair one member of the Committee.
7. The Advisory Committee may nominate an Advisory Committee member for removal from the Committee for performance that either hinders the work of the Committee or does not satisfactorily contribute to the work of the Committee, such as poor attendance or slow response to committee communications. Board, at its option, may then remove the member.
8. A Committee member may nominate himself/herself for removal from the Committee, and may then by a majority vote of the Committee be removed.

Work of the committee

1. The BSC President must at the semester’s outset supply BSC Board Members with contact information for the members of the committee so that Board Members can easily contact committee members for advice.
2. The committee must meet once in the middle of the Fall contract period and once in the middle of the Spring contract period. The Chair must notify the BSC President and all committee members no less than 2 weeks prior to any meeting of the Committee.
3. Prior to the second meeting of the BSC Board, the BSC President must write up a summary of the BSC Board’s goals, projects and actions during that contract period emphasizing any areas in which the Board would like external input.
4. When the BSC President identifies issues on which Committee advice would likely be useful, the BSC President must submit to the Chair a request for advice.
5. Advisory Committee members must submit to the Chair written responses to the summary and any other requests for advice.
6. The Chair must compile responses and submit them, along with a summary of their contents, to the BSC President.
7. The BSC President must include the Advisory Committee’s statement in the next Board Packet.


I.B.15. INVESTMENT MANAGEMENT COMMITTEE

The BSC Investment Management Committee will assist the BSC Board of Directors, including its Finance Committee, in fulfilling its oversight responsibilities for the investment of assets of the BSC. The Committee is responsible for formulating the overall investment policies of the BSC, subject to approval by the Board of Directors, and monitoring the BSC’s investments for compliance with the investment policies.

Organization

1. The Investment Management Committee shall consist of:
a. The Executive Director
b. The Vice President of Financial Affairs.
c. An additional member of the Finance Committee designated by the Board.
d. Two committee members recommended by the Executive Director and approved by the Board of Directors who are neither employed by the BSC nor a current member of the BSC. These committee members shall serve at the pleasure of the Committee and the Board.
e. The BSC Development Director and Accountant shall provide staff support to the committee and shall attend all committee meetings but shall not have voting rights.
f. Representatives of the custodian of BSC funds may attend committee meetings at the pleasure of the committee, but shall not have voting rights.
2. The Chair of the committee shall be the Executive Director. The committee may opt to elect an alternative chair by majority vote.
3. The committee shall meet on a quarterly basis (January, April, July and October).
4. A majority of the voting members of the committee shall constitute a quorum for the transaction of business, and the act of a majority of the members of the committee present at any meeting at which a quorum is present shall be the act of the committee.


Roles and Responsibilities

1. Draft investment policies (subject to approval of the Board of Directors) regarding investment objectives, risk tolerance, asset allocation targets, and prohibited transactions. The committee will review the investment policies on an annual basis.
2. Disclose any affiliations with a proposed investment, fund, or manager by a committee member.
3. Provide high level of input on investment strategy.
4. Oversee investment of the funds of the BSC, monitor the risk and potential reward of specific investments and consider new investments.
5. Recommend whether the BSC should retain a professional investment advisor, subject to approval by the Board of Directors and Finance Committee. If a professional investment advisor is retained, the committee shall evaluate the performance of the investment advisor.
6. Evaluate investment performance based on a comparison of actual returns with the BSC’s return objective and other appropriate benchmarks.
7. Prepare instructions for the custodian of the BSC accounts.
8. Periodically review and assess the adequacy of this charter and recommend any changes to the Board of Directors.
9. Attend to such other matters as the Board of Directors, the Finance Committee, or Chair may from time to time determine.
10. Maintain minutes of committee meetings and report regularly to the Finance Committee and the Board of Directors.

[Board Approved 2/10/2011;]

I.B.16. Dwight Way Feasibility Committee

D-Com is an independent committee that will perform all aspects of 2315 Dwight Way due diligence, with the goal of helping board come to a decision concerning the property’s most optimal use before the lease with Victoria Associates expires. This committee will report directly to the BSC Board of Directors. Money to compensate members at large will come primarily from unspent summer hiring money, with the balance coming from the board discretionary fund. The committee will expire at the end of spring 2012. It will be evaluated by its members during spring 2012 (before spring budgeting) to determine whether it should continue into the next year.

Composition

1. Three Board representatives from committees selected by cabinet.
2. One member at large (compensated 12.60 an hour for 5 hours a week for 15 weeks)
3. Executive Director
4. Head of Central Maintenance


Voting

1. The individuals stated above as composing the committee may vote. Quorum is 4 members.

Regular Meetings

1. The committee will meet on a regular board committee schedule.
2. The committee will select the chair from among its members. The responsibilities of the chair will include setting the meeting agendas in consultation with the Executive Director and Head of Central Maintenance and supporting the work of the other committee members.

The member at-large shall be compensated at the workshift rate for the hours spent supporting the work of the committee, not to exceed 75 hours each semester.

[Board approved 2011]]

I.B.17. CAPITAL CAMPAIGN COMMITTEE

The Capital Campaign Committee (CCC) is a strategic resource that will support the BSC’s seismic retrofit capital campaign by developing and implementing a fundraising plan to be carried out by current members of the BSC (as opposed to alumni). Responsibilities may also include providing support for alumni campaign efforts. The CCC will report to the External Affairs Committee of the BSC Board of Directors.

Composition

1. Vice President of External Affairs
2. One board representative serving on the External Affairs Committee
3. 3 members-at-large, whose applications are solicited from the entire membership, selected by the other members of the CCC
4. Development Director
5. At the discretion of the CCC, a fundraising consultant.

Voting

The individuals stated above as composing the committee may vote.

Regular Meetings

1. The CCC will meet on a regular board committee schedule.
2. The Chair of the CCC will be one of the student members of the CCC, and will be selected by the CCC. The responsibilities of the chair will include setting the meeting agendas in consultation with the Development Director and supporting the work of the other CCC members.
3. Members at-large shall be compensated at workshift rate for the hours spent supporting the work of the CCC, not to exceed 40 hours per member per semester.


This committee will automatically expire at the end of Spring 2012 unless board renews the committee.

Board approved 2011


I.B.18. ET GRANTS

ETCom may approve grants of $100-$250 for educational or community-building social events. Applications must be submitted to the VPET.

[Board Approved 5/29/2010; 12/7/2006]

I.B.19. NON-APPOINTEE VOTING ON COMMITTEES

1. Non-board reps may only vote in the primary standing committees of Board, i.e. Personnel & Operations, Finance, Member Services & Member Education and External Affairs.
2. A member attending a committee meeting may cast votes for his/her house in the event that the house is not represented by a board representative or approved sub. For example, if FiCom has a committee of five board reps from Rochdale, Loth, Cloyne, CZ and Sherman, and members from Hoyt and Loth came to the meeting, the Hoyt member could cast a vote, but the Loth member could not.
3. The appointed committee reps by simple majority can consider anyone who is not present for relevant parts of a motion discussion ineligible to vote.
4. There may be no more than one vote per house on a committee.

Voting for multiple board reps from the same unit

1. The board rep assigned to the committee has the right to cast the sole vote for her/his house.
2. If there is no appointed board rep to a committee, then a non-appointed board rep has the right to cast the sole vote for his/her house. If there is more than one non-appointed rep in presence, then their resultant vote is represented via simple majority.

Voting for multiple non-board reps from the same unit

1. If multiple non-board reps from the same unit wish to vote, then their resultant vote is represented via simple majority. In the case of ties no vote can be cast by that unit’s non-appointees.
Example: FiCom has board reps from Rochdale, Loth, Cloyne, CZ and Sherman, and 5 members from Hoyt wish to vote. If Hoyt non-board reps vote ‘in favor’ and 2 vote ‘against’ their vote is represented as a single ‘in favor’ vote. If multiple members from Rochdale attended the same meeting, none would be entitled to such a vote since there is a Rochdale board rep on the committee. The Rochdale board rep may vote as he/she sees fit, independently of the desires of the Rochdale non-board reps

[Board Approved 5/8/2008;]

I.B.20. FOOD REIMBURSEMENT AT OFFICIAL BSC MEETINGS

1. The BSC President must approve the purchase of food for any official BSC meeting.
2. Food can only be bought for participants of meetings that may go three hours or longer.
3. An official BSC meeting is defined as Board, committees of board, special committees, and regular central level manager meetings such as Council of House Presidents. (Policy does not apply to trainings, orientations or events.)

[Board Approved 5/8/2008;]

I.B.21. COMMITTEE FUNDING POOL RULES

1. Any money that EACom or ETCom is elsewhere empowered to appropriate may only be drawn from this fund.
2. Neither EACom nor ETCom may authorize any expenditure exceeding $1,000 without the approval of Cabinet.
3. Cabinet is hereby empowered to approve of EACom or ETCom expenditures exceeding $1000, and may in urgent circumstances conduct a vote via email.

[Board Approved 5/12/2008;]