I.B. Committees

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I.B.1. CABINET

Cabinet is made up of the BSC Executives, Executive Director and Operations Manager. It serves as the Executive Committee of the BSC Board of Directors.

1. The Cabinet, under the direction of the President, will determine its agenda. It may discuss:
a. Motions passed out of committee.
b. Motions delegated to it by the Board.
c. Ideas of its own origination.
2. Motions from committees may be treated as follows:
a. SEND TO Board of Directors DEBATE (by majority) —goes right to Action Items.
b. REFER BACK TO COMMITTEE (by majority)—must state problems.
3. Cabinet should use the consent calendar as much as possible and scrutinize issues carefully, referring them back to committee if they need more thought.
4. A motion re-passed out of committee, after being re-referred by Cabinet, must go directly to the Board if the motion is unchanged.
5. If Cabinet is required to make an emergency decision when the Board of Directors is not meeting, the decision must ultimately be approved by the Board off Directors to be official.
6. The Executive Director shall continue to compile manager evaluations and will submit it them to the Cabinet each Spring. Cabinet will approve and amend the evaluations, recommend goals, and raises and/or bonuses. The President will report the approved goals and raises and/or bonuses to the full Board. By simple majority vote, board may refer any manager evaluation back to Cabinet for further discussion, at which Cabinet meeting interested Board members may express their concerns and/or recommendations to the Cabinet. Cabinet will review the evaluation in question and resubmit it to Board until receiving final Board approval.
7. In addition to the executives and the Executive Director, Cabinet shall consist of two members-at-large. At large members

shall have voting privileges.

8. Cabinet shall meet regularly and be open to all members.
9. May establish special committees as necessary with approval of board (e.g. Build Com for Rochdale III, Cloyne Com)
10. Cabinet shall rotate topics in order to reevaluate the long-range plan minimally on a three year basis, and suggest adjustments. Evaluation of the long-range plan shall occur in Fall 2003, 2006, 2009, 2012, and so forth. Cabinet should be able to link projects with the mission statement and evaluate the BSC’s fulfillment of the mission statement with the aid of the Executive Director.

I.B.2. HUMAN RESOURCES COMMITTEE (HRCom) (created 5/29/2010)

General description:

Human Resources Committee shall be a standing committee of the Board of Directors. HRCom is responsible for creating, evaluating and modifying the policies and procedures that govern the selection, compensation, and discipline of BSC professional staff, regular employee positions, part-time employee positions, room and board positions, central level workshift positions. HRCom is also responsible for the creation, alteration, and elimination of all student and staff positions, and fulfills all responsibilities implied by the Injury and Illness Prevention Plan. HRCom shall fulfill all responsibilities attributed in the Employee Association Contract to “Personnel and Operations Committee” or “Personnel Committee.”

Committee composition:

The VPIA is the chair of HRCom. The Employee Association may seat one voting member on the committee. No Central Level Member, Regular, or Temporary Employee, with the exception of the Employee Association member, the CODA, and Room and Board Employees, may be seated as a member of HRCom. HRCom must have 3-5 Board reps. The voting members of HRCom may elect to seat a member of the Alumni Board as a non-voting member of HRCom.

Committee responsibilities:

1. Fulfill all HRCom responsibilities specified in the EA Contract, Personnel Code, Policy Directory, By-laws, and any other BSC policy.
2. Regularly regular review organizational structure, reporting relationships, and job descriptions.
3. Ensure that the BSC has policies and procedures necessary for effective HR practices, which comply the law and promote a healthy work environment.
4. Review annually in the Fall semester BSC salary structure and benefits packages for internal consistency and external comparability, and produce a report to the Board containing recommendations as needed.
5. As workload permits, consider, review, revise and, when appropriate, submit to Board proposals that have been referred to HRCom.
6. Taking into account the BSC’s long range plan, evaluate the goals and work of HRCom and adjust the committee’s priorities as appropriate.
7. Reflect each semester on the goals and the work of HRCom, modifying its mission where appropriate.
8. Fulfill responsibilities of the Safety Committee specified in the Injury and Illness Prevention Program (Policy Director section V.H.)
9. HRCom shall serve as a “safety committee” for the BSC as outlined by Cal/OSHA and meet all requirements for such a committee as set forth by Cal/OSHA.

Committee member responsibilities:

1. Participate actively in directing the work of the Committee, very strongly taking into consideration the outgoing recommendations from the previous semester’s HRCom.
2. Attend all HRCom meetings, and make an effort to send an informed substitute when you cannot attend.
3. Take responsibility for being a vital conduit between the BoD and BSC employees – student and otherwise.
4. Read the EA Contract, the Personnel Code, By-laws, Policy Directory, and Administrative Code.
5. Be prepared for each Committee meeting by reading all disseminated materials and holding the Chair accountable for preparing adequately the committee to make sufficiently informed decisions.
6. Participate actively in each Committee meeting
7. Fulfill responsibilities delegated to member by the committee.

I.B.3. OPERATIONS COMMITTEE (OpCom) (created 5/29/2010)

General description:

Operations Committee shall be a standing committee of the Board of Directors. OpCom is responsible for evaluating and modifying as necessary the policies governing BSC program operations, including but not limited to food service, maintenance service, and a wide range of services directly affecting the member’s housing experience, such as managerial support, managerial accountability, house management structure, house-level IT service, member appeals processes, the member contract, house rules, conduct rules, workshift rules, disability rules, housing assignment rules, mediation / conflict resolution services, houselevel safety, habitability and emergency services, etc. The VPOp chairs OpCom. OpCom shall have 5 Board reps. The voting members of OpCom may elect to seat a member of the Alumni Board as a non-voting member of OpCom.

Committee responsibilities:

1. Ensure that policies within the jurisdiction of OpCom are consistent with the BSC’s charitable purpose, non-profit status, and legal responsibilities.
2. Review the member contract and administrative code for internal consistency, clarity, and congruence with non-profit and housing law.
3. Evaluate the effectiveness, efficiency, and responsiveness of program delivery operations, and utilize the information produced through such processes of evaluation to formulate possible changes in policy. For example:
a. Establish performance measures for delivery on maintenance, housing, and food services.
b. Conduct research, both internally and outside the BSC for comparison.
c. Meet with department supervisors and other employees.
d. Seek feedback from appropriate unit-level officers and members.
e. Solicit reports from the Operations Manager or other people with useful knowledge.
4. As workload permits, consider, review, revise and, when appropriate, submit to Board proposals which have been referred to OpCom.
5. Taking into account the BSC’s long range plan, evaluate the goals and work of OpCom and adjust the committee’s priorities as appropriate.

Committee member responsibilities:

1. Participate actively in directing the work of the Committee, very strongly taking into consideration the outgoing recommendations from the previous semester’s OpCom.
2. Attend all OpCom meetings, and make an effort to send an informed substitute when you cannot attend.
3. Be prepared for each Committee meeting.
4. Participate actively in each Committee meeting.
5. Fulfill responsibilities delegated to member by the committee.

I.B.4. FINANCIAL AFFAIRS COMMITTEE (FiCom)

A. FiCom is the committee responsible for the following functions: