XVII: AdCom: Difference between revisions

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==XVII.A. Composition of the Committee==
==XVII.A. Composition of the Committee==
1. The AdHoc Committee shall consist of the Operations Manager, the Administrative Member Advisor, and the Administrative Committee Chair.
A. AdCom is composed of two AdCom Chairs and 2-6 AdCom Members and advised by the Director of Operations and the Administrative Member Advisor, who are not voting members of the committee.


2. All decisions made by the AdHoc Committee must be made by consensus. All cases which fail to reach consensus will be heard by the appeals body for a final, un-appealable decision.
B. AdCom will be split into two subcommittees of one to three members and one chair. Each subcommittee is its own separate decision making body, and each subcommittee shall independently review and decide on cases.


C. Quorum shall be at least one AdCom member and an AdCom Chair.
D. AdCom members shall work 3 hours per week. Two hours will be compensated with rent credits at the workshift rate, and one hour shall count towards their unit-level workshift.
E. AdCom members will be hired by HiCom and one of the AdCom Chairs. More than one person from the same unit should only be hired to be AdCom members if there are no other qualified applicants.
''[Updated per SumCom #1 (06.18.2026)]''


==XVII.B. Duties of the Committee==
==XVII.B. Duties of the Committee==
1. The AdHoc Committee shall interpret and apply the provisions of the Administrative Code and all sections of the Member Contract except section 24.
AdCom will interpret and apply the provisions of the Administrative Code and all sections of the member contract except those describing conduct. Cases involving conduct issues should be brought to the BSC Conduct Committee or conduct appeals committee as appropriate.
:1. AdCom may compensate a member at their unit’s expense, e.g. for habitability problems, improper fining, etc.
:2. AdCom may approve payment plans and emergency grants for members as described in the BSC finance code.
:3. AdCom decisions will ideally be made by consensus. If the committee is unable to come to a consensus, all decisions must pass by at least a 2/3rds majority. If the deciding subcommittee cannot reach 2/3rds agreement, the other subcommittee will decide.


2. The AdHoc Committee may compensate a member at the unit’s expense, e.g. for habitability problems, improper fining, etc.


3. The AdHoc Committee must be trained in the Administrative Code, procedure, mock cases, and anti-oppression.
''[Updated per SumCom #1 (06.18.2026)]''
 
==XVII.C. Exceptions to Policy==
1. In addition to the duties already mentioned in the Administrative Code, AdCom has the authority to depart from the Administrative Code in unusual circumstances. When this type of exception is made, the circumstances and motivation must be stated in the decision and communicated to the member and IACom or SumCom (whichever is in session).
 
==XVII.D Training of the Committee==
1. All members of an AdCom must be trained in the Administrative Code, procedure, mock cases, and anti-oppression at the start of each semester.
2. AdCom members who have not been trained may not vote or otherwise participate in AdCom decisions.


4. The AdHoc Committee may screen cases out only for being incomplete, and only by consensus.




==XVII.C. Exceptions to Policy==
''[Updated per SumCom #1 (06.18.2026)]''
1. In addition to the duties already mentioned in the Administrative Code, the AdHoc Committee has the authority to depart from the Administrative Code in unusual circumstances only if all other sections of this code, the BSC contract, Bylaws, and the Articles of Incorporation have been followed without resolution, or to decide cases of unusual circumstances for which the Administrative Code makes no provisions. This must be done only where a specific gap in policy which AdHoc believes should be remedied for all members exists.
 
==XVII.E Reporting and Confidentiality==
1. All members of the Administrative Committee and anyone involved in AdCom proceedings or decisions, are required to keep all sensitive information confidential. This includes (but is not limited to) personal information about members, any evidence submitted, contents of deliberations, and the circumstances of their requests. Information on the contents of deliberations may be shared with the member filing the case upon request and at the discretion of the committee, and should be shared with the appeals body.
 
2. At the end of each Spring semester, one of the AdCom student staff should deliver a report on their decisions to IACom on their decisions in the past year. Specific cases should be anonymized for this and similar reports.
 
 
 
''[Updated per SumCom #1 (06.18.2026)]''
 
==XVII.F Appeals of AdCom decisions==
1. Appeals to decisions made by one AdCom subcommittee may be heard by the other subcommittee provided they meet the standard appeals criteria described in section XVIII (Appeals).
 
2. Appeals that do not meet the criteria to be heard (as described in XVIII.D.d) may be screened out at the consensus of the Administrative Member Advisor and the Director of Operations.  
 


2. When this section of the code is cited in an AdHoc or Appeals Committee decision, the circumstances and motivation for the exception must be stated in the motion and a policy change proposal which would have covered the exception must be made to IACom or SumCom (whichever is in session).


''[Updated per SumCom #1 (06.18.2026)]''


==XVII.D. Board of Directors Review of Administrative Committees==
''[Updated all sections of the Policy per approval at Board #6 (04.10.2025)]''
1. The Administrative Committees shall regularly track statistics and provide a report to IACom at the first committee meeting of each term and by a vote of IACom at any meeting for the one following.


2. When AdHoc consistently makes exceptions to particular sections of the code, the Chair and OM must bring suggested policy changes to the attention of an appropriate Board committee.
[[Category:Policy]] [[Category:Section II - Administrative Code]]

Latest revision as of 13:41, 22 June 2026

XVII.A. Composition of the Committee

A. AdCom is composed of two AdCom Chairs and 2-6 AdCom Members and advised by the Director of Operations and the Administrative Member Advisor, who are not voting members of the committee.

B. AdCom will be split into two subcommittees of one to three members and one chair. Each subcommittee is its own separate decision making body, and each subcommittee shall independently review and decide on cases.

C. Quorum shall be at least one AdCom member and an AdCom Chair.

D. AdCom members shall work 3 hours per week. Two hours will be compensated with rent credits at the workshift rate, and one hour shall count towards their unit-level workshift.

E. AdCom members will be hired by HiCom and one of the AdCom Chairs. More than one person from the same unit should only be hired to be AdCom members if there are no other qualified applicants.


[Updated per SumCom #1 (06.18.2026)]

XVII.B. Duties of the Committee

AdCom will interpret and apply the provisions of the Administrative Code and all sections of the member contract except those describing conduct. Cases involving conduct issues should be brought to the BSC Conduct Committee or conduct appeals committee as appropriate.

1. AdCom may compensate a member at their unit’s expense, e.g. for habitability problems, improper fining, etc.
2. AdCom may approve payment plans and emergency grants for members as described in the BSC finance code.
3. AdCom decisions will ideally be made by consensus. If the committee is unable to come to a consensus, all decisions must pass by at least a 2/3rds majority. If the deciding subcommittee cannot reach 2/3rds agreement, the other subcommittee will decide.


[Updated per SumCom #1 (06.18.2026)]

XVII.C. Exceptions to Policy

1. In addition to the duties already mentioned in the Administrative Code, AdCom has the authority to depart from the Administrative Code in unusual circumstances. When this type of exception is made, the circumstances and motivation must be stated in the decision and communicated to the member and IACom or SumCom (whichever is in session).

XVII.D Training of the Committee

1. All members of an AdCom must be trained in the Administrative Code, procedure, mock cases, and anti-oppression at the start of each semester.

2. AdCom members who have not been trained may not vote or otherwise participate in AdCom decisions.


[Updated per SumCom #1 (06.18.2026)]

XVII.E Reporting and Confidentiality

1. All members of the Administrative Committee and anyone involved in AdCom proceedings or decisions, are required to keep all sensitive information confidential. This includes (but is not limited to) personal information about members, any evidence submitted, contents of deliberations, and the circumstances of their requests. Information on the contents of deliberations may be shared with the member filing the case upon request and at the discretion of the committee, and should be shared with the appeals body.

2. At the end of each Spring semester, one of the AdCom student staff should deliver a report on their decisions to IACom on their decisions in the past year. Specific cases should be anonymized for this and similar reports.


[Updated per SumCom #1 (06.18.2026)]

XVII.F Appeals of AdCom decisions

1. Appeals to decisions made by one AdCom subcommittee may be heard by the other subcommittee provided they meet the standard appeals criteria described in section XVIII (Appeals).

2. Appeals that do not meet the criteria to be heard (as described in XVIII.D.d) may be screened out at the consensus of the Administrative Member Advisor and the Director of Operations.


[Updated per SumCom #1 (06.18.2026)]

[Updated all sections of the Policy per approval at Board #6 (04.10.2025)]

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