XVII: AdCom - Revision history

Boardaa: /* Added #2 to this section per SumCom #1 (06.18.2026) */

2026-06-22T20:41:46Z

Added #2 to this section per SumCom #1 (06.18.2026)

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	1. Appeals to decisions made by one AdCom subcommittee may be heard by the other subcommittee provided they meet the standard appeals criteria described in section XVIII (Appeals).		1. Appeals to decisions made by one AdCom subcommittee may be heard by the other subcommittee provided they meet the standard appeals criteria described in section XVIII (Appeals).

			2. Appeals that do not meet the criteria to be heard (as described in XVIII.D.d) may be screened out at the consensus of the Administrative Member Advisor and the Director of Operations.



			''[Updated per SumCom #1 (06.18.2026)]''

	''[Updated all sections of the Policy per approval at Board #6 (04.10.2025)]''		''[Updated all sections of the Policy per approval at Board #6 (04.10.2025)]''

	[[Category:Policy]] [[Category:Section II - Administrative Code]]		[[Category:Policy]] [[Category:Section II - Administrative Code]]

Boardaa: /* Updated XVII.E Reporting and Confidentiality per SumCom #1 (06.18.2026) */

2026-06-22T20:39:39Z

Updated XVII.E Reporting and Confidentiality per SumCom #1 (06.18.2026)

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	==XVII.E Reporting and Confidentiality==		==XVII.E Reporting and Confidentiality==
	1. All members of the Administrative Committee~~, including both elected~~ and ~~hired members~~, are ~~expected~~ to keep all sensitive information confidential. This includes (but is not limited to) personal information about members, any evidence submitted, contents of deliberations, and the circumstances of their requests. Information on the contents of deliberations may be shared with the member filing the case upon request and at the discretion of the committee, and should be shared with the appeals body.		1. All members of the Administrative Committee and anyone involved in AdCom proceedings or decisions, are required to keep all sensitive information confidential. This includes (but is not limited to) personal information about members, any evidence submitted, contents of deliberations, and the circumstances of their requests. Information on the contents of deliberations may be shared with the member filing the case upon request and at the discretion of the committee, and should be shared with the appeals body.

	2. At the end of each Spring semester, ~~(a) member(s)~~ of AdCom should deliver a report on their decisions to IACom on their decisions in the past year. ~~When possible, specific~~ cases should be anonymized for this and similar reports.		2. At the end of each Spring semester, one of the AdCom student staff should deliver a report on their decisions to IACom on their decisions in the past year. Specific cases should be anonymized for this and similar reports.



			''[Updated per SumCom #1 (06.18.2026)]''

	==XVII.F Appeals of AdCom decisions==		==XVII.F Appeals of AdCom decisions==

Boardaa: /* Updated XVII.D Training of the Committee per SumCom #1 (06.18.2026) */

2026-06-22T20:36:00Z

Updated XVII.D Training of the Committee per SumCom #1 (06.18.2026)

← Older revision		Revision as of 12:36, 22 June 2026
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	1. All members of an AdCom must be trained in the Administrative Code, procedure, mock cases, and anti-oppression at the start of each semester.		1. All members of an AdCom must be trained in the Administrative Code, procedure, mock cases, and anti-oppression at the start of each semester.

	2. AdCom members who have not been trained may not vote.		2. AdCom members who have not been trained may not vote or otherwise participate in AdCom decisions.



			''[Updated per SumCom #1 (06.18.2026)]''

	==XVII.E Reporting and Confidentiality==		==XVII.E Reporting and Confidentiality==

Boardaa: /* Updated XVII.B. Duties of the Committee per SumCom #1 (06.18.2026) '' */

2026-06-22T20:34:22Z

Updated XVII.B. Duties of the Committee per SumCom #1 (06.18.2026) ''

← Older revision		Revision as of 12:34, 22 June 2026
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	==XVII.B. Duties of the Committee==		==XVII.B. Duties of the Committee==
	~~1. Jurisdiction & responsibilities:~~ AdCom will interpret and apply the provisions of the Administrative Code and all sections except those describing conduct. Cases involving conduct issues should be brought to the BSC Conduct Committee or conduct appeals committee as appropriate.		AdCom will interpret and apply the provisions of the Administrative Code and all sections of the member contract except those describing conduct. Cases involving conduct issues should be brought to the BSC Conduct Committee or conduct appeals committee as appropriate.
	:a. AdCom may compensate a member at their unit’s expense, e.g. for habitability problems, improper fining, etc.		:1. AdCom may compensate a member at their unit’s expense, e.g. for habitability problems, improper fining, etc.
	:b. AdCom may ~~distribute~~ emergency grants ~~from~~ the BSC ~~emergency grant fund. The amount of the emergency grants is at the discretion of the committee, but should be consistent and fair~~.		:2. AdCom may approve payment plans and emergency grants for members as described in the BSC finance code.
	:c. AdCom decisions will ideally be made by consensus. If the committee is unable to come to a consensus, all decisions must pass by at least a 2/3rds majority. If the deciding subcommittee cannot reach 2/3rds agreement, the other subcommittee will decide.		:3. AdCom decisions will ideally be made by consensus. If the committee is unable to come to a consensus, all decisions must pass by at least a 2/3rds majority. If the deciding subcommittee cannot reach 2/3rds agreement, the other subcommittee will decide.


			''[Updated per SumCom #1 (06.18.2026)]''

	==XVII.C. Exceptions to Policy==		==XVII.C. Exceptions to Policy==

Boardaa: /* Updated XVII.A. Composition of the Committee per SumCom #1 (06.18.2026) */

2026-06-22T20:30:10Z

Updated XVII.A. Composition of the Committee per SumCom #1 (06.18.2026)

← Older revision		Revision as of 12:30, 22 June 2026
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	==XVII.A. Composition of the Committee==		==XVII.A. Composition of the Committee==
	A. AdCom is composed of ~~a mixture of elected student members,~~ two ~~hired members (~~AdCom ~~chairs),~~ and advised by the Director of Operations and the ~~AdCom~~ Member Advisor.		A. AdCom is composed of two AdCom Chairs and 2-6 AdCom Members and advised by the Director of Operations and the Administrative Member Advisor, who are not voting members of the committee.

	B. AdCom will be split into two subcommittees of three ~~elected~~ members and one chair. Each ~~four-person committee~~ is its own separate decision making body, and each ~~committee~~ shall independently review and decide on cases ~~with the oversight of the Administrative Committee Chairs~~.		B. AdCom will be split into two subcommittees of one to three members and one chair. Each subcommittee is its own separate decision making body, and each subcommittee shall independently review and decide on cases.

	C. Quorum shall be at least ~~two elected members~~ and an AdCom ~~chair~~.		C. Quorum shall be at least one AdCom member and an AdCom Chair.

	D. ~~Elected~~ members ~~of AdCom~~ shall work 3 hours per week. Two hours will be compensated with rent credits at the workshift rate, and one hour shall count towards their unit-level workshift.		D. AdCom members shall work 3 hours per week. Two hours will be compensated with rent credits at the workshift rate, and one hour shall count towards their unit-level workshift.

	E. AdCom members will be ~~elected in~~ the ~~Spring~~ to ~~serve 1-year terms.~~ AdCom members ~~without summer contracts may still hold the position as long as they have an academic-year contract for the unit that elected them~~.		E. AdCom members will be hired by HiCom and one of the AdCom Chairs. More than one person from the same unit should only be hired to be AdCom members if there are no other qualified applicants.

	~~F. Elected committee members will be elected from units selected as follows:~~

	~~:i. The AdCom Chairs and Director of Operations will randomly select units to send people to AdCom for the next term, making sure that the random selections adhere to the requirements below.~~		''[Updated per SumCom #1 (06.18.2026)]''
	~~:ii. Units may not be chosen again before all other units in their rotation have had a chance to send someone to AdCom.~~
	~~:iii.~~ ''~~'AdCom members are elected each year from a different set of six houses, rotating annually through all houses regardless of occupancy or capacity.'''~~
	~~:iv. Each unit may not elect more than one person in a particular term.~~
	~~:v. If a unit has not elected an AdCom member by the end of the Spring semester, then HiCom will hire an alternative.~~

	[~~https://policy.bsc.coop/index.php/III.A.3.~~1.~~c._Unit-Level_Manager_Specific_Job_Duties#xiii~~.~~_Position_Description_for_Unit-Level_AdCom_Members AdCom Member Job Description~~]

	==XVII.B. Duties of the Committee==		==XVII.B. Duties of the Committee==

Boardaa: /* Updated new job title for OM */

2026-01-15T00:07:51Z

Updated new job title for OM

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	==XVII.A. Composition of the Committee==		==XVII.A. Composition of the Committee==
	A. AdCom is composed of a mixture of elected student members, two hired members (AdCom chairs), and advised by the Operations ~~Manager~~ and the AdCom Member Advisor.		A. AdCom is composed of a mixture of elected student members, two hired members (AdCom chairs), and advised by the Director of Operations and the AdCom Member Advisor.

	B. AdCom will be split into two subcommittees of three elected members and one chair. Each four-person committee is its own separate decision making body, and each committee shall independently review and decide on cases with the oversight of the Administrative Committee Chairs.		B. AdCom will be split into two subcommittees of three elected members and one chair. Each four-person committee is its own separate decision making body, and each committee shall independently review and decide on cases with the oversight of the Administrative Committee Chairs.
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	F. Elected committee members will be elected from units selected as follows:		F. Elected committee members will be elected from units selected as follows:

	:i. The AdCom Chairs and Operations ~~Manager~~ will randomly select units to send people to AdCom for the next term, making sure that the random selections adhere to the requirements below.		:i. The AdCom Chairs and Director of Operations will randomly select units to send people to AdCom for the next term, making sure that the random selections adhere to the requirements below.
	:ii. Units may not be chosen again before all other units in their rotation have had a chance to send someone to AdCom.		:ii. Units may not be chosen again before all other units in their rotation have had a chance to send someone to AdCom.
	:iii. '''AdCom members are elected each year from a different set of six houses, rotating annually through all houses regardless of occupancy or capacity.'''		:iii. '''AdCom members are elected each year from a different set of six houses, rotating annually through all houses regardless of occupancy or capacity.'''

Boardaa: /* Added link to AdCom Member job description */

2025-06-06T15:34:45Z

Added link to AdCom Member job description

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	:iv. Each unit may not elect more than one person in a particular term.		:iv. Each unit may not elect more than one person in a particular term.
	:v. If a unit has not elected an AdCom member by the end of the Spring semester, then HiCom will hire an alternative.		:v. If a unit has not elected an AdCom member by the end of the Spring semester, then HiCom will hire an alternative.

			[https://policy.bsc.coop/index.php/III.A.3.1.c._Unit-Level_Manager_Specific_Job_Duties#xiii._Position_Description_for_Unit-Level_AdCom_Members AdCom Member Job Description]

	==XVII.B. Duties of the Committee==		==XVII.B. Duties of the Committee==

Boardaa: /* Updated entire AdCom Policy per approval at Board #6 (04.10.2025) */

2025-04-21T16:57:36Z

Updated entire AdCom Policy per approval at Board #6 (04.10.2025)

← Older revision		Revision as of 08:57, 21 April 2025
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	==XVII.A. Composition of the Committee==		==XVII.A. Composition of the Committee==
	1. ~~The AdHoc Committee shall consist~~ of the Operations Manager, the ~~Administrative~~ Member Advisor~~, and the Administrative Committee Chair~~.		A. AdCom is composed of a mixture of elected student members, two hired members (AdCom chairs), and advised by the Operations Manager and the AdCom Member Advisor.

	2. ~~All decisions made by the AdHoc Committee must~~ be ~~made by consensus~~. ~~All~~ cases ~~which fail to reach consensus will be heard by~~ the ~~appeals body for a final, un-appealable decision~~.		B. AdCom will be split into two subcommittees of three elected members and one chair. Each four-person committee is its own separate decision making body, and each committee shall independently review and decide on cases with the oversight of the Administrative Committee Chairs.

			C. Quorum shall be at least two elected members and an AdCom chair.

	~~==XVII~~.~~B. Duties~~ of ~~the Committee==~~		D. Elected members of AdCom shall work 3 hours per week. Two hours will be compensated with rent credits at the workshift rate, and one hour shall count towards their unit-level workshift.
	1. ~~The AdHoc Committee shall interpret and apply the provisions of~~ the ~~Administrative Code~~ and ~~all sections of the Member Contract except section 24~~.

	2. ~~The AdHoc Committee~~ may ~~compensate a member at~~ the ~~unit’s expense, e.g.~~ for ~~habitability problems, improper fining, etc~~.		E. AdCom members will be elected in the Spring to serve 1-year terms. AdCom members without summer contracts may still hold the position as long as they have an academic-year contract for the unit that elected them.

	3. ~~The AdHoc Committee must~~ be ~~trained in the Administrative Code, procedure, mock cases, and anti-oppression.~~		F. Elected committee members will be elected from units selected as follows:

	4. The ~~AdHoc Committee~~ may ~~screen cases out only for being incomplete~~, ~~and only~~ by ~~consensus~~.		:i. The AdCom Chairs and Operations Manager will randomly select units to send people to AdCom for the next term, making sure that the random selections adhere to the requirements below.
			:ii. Units may not be chosen again before all other units in their rotation have had a chance to send someone to AdCom.
			:iii. '''AdCom members are elected each year from a different set of six houses, rotating annually through all houses regardless of occupancy or capacity.'''
			:iv. Each unit may not elect more than one person in a particular term.
			:v. If a unit has not elected an AdCom member by the end of the Spring semester, then HiCom will hire an alternative.

			==XVII.B. Duties of the Committee==
			1. Jurisdiction & responsibilities: AdCom will interpret and apply the provisions of the Administrative Code and all sections except those describing conduct. Cases involving conduct issues should be brought to the BSC Conduct Committee or conduct appeals committee as appropriate.
			:a. AdCom may compensate a member at their unit’s expense, e.g. for habitability problems, improper fining, etc.
			:b. AdCom may distribute emergency grants from the BSC emergency grant fund. The amount of the emergency grants is at the discretion of the committee, but should be consistent and fair.
			:c. AdCom decisions will ideally be made by consensus. If the committee is unable to come to a consensus, all decisions must pass by at least a 2/3rds majority. If the deciding subcommittee cannot reach 2/3rds agreement, the other subcommittee will decide.

	==XVII.C. Exceptions to Policy==		==XVII.C. Exceptions to Policy==
	1. In addition to the duties already mentioned in the Administrative Code, ~~the AdHoc Committee~~ has the authority to depart from the Administrative Code in unusual circumstances.		1. In addition to the duties already mentioned in the Administrative Code, AdCom has the authority to depart from the Administrative Code in unusual circumstances. When this type of exception is made, the circumstances and motivation must be stated in the decision and communicated to the member and IACom or SumCom (whichever is in session).

	2. When this ~~section~~ of ~~the code~~ is ~~cited in an AdHoc or Appeals Committee decision~~, the circumstances and motivation ~~for the exception~~ must be stated in the decision and communicated to IACom or SumCom (whichever is in session).

	3. IACom or SumCom (whichever is in session) must review all un-appealed “exceptions to policy” cases at least once per semester in executive session (to preserve confidentiality). If any member has a conflict of interest for a particular case, that case must be reviewed in their absence (by a different board sub-committee if necessary). The purpose of this review is to ensure Board Directors consider which member needs aren’t met by current policy. This review does not constitute an appeal and cannot overrule the original decision.





			==XVII.D Training of the Committee==
			1. All members of an AdCom must be trained in the Administrative Code, procedure, mock cases, and anti-oppression at the start of each semester.

			2. AdCom members who have not been trained may not vote.

			==XVII.E Reporting and Confidentiality==
			1. All members of the Administrative Committee, including both elected and hired members, are expected to keep all sensitive information confidential. This includes (but is not limited to) personal information about members, any evidence submitted, contents of deliberations, and the circumstances of their requests. Information on the contents of deliberations may be shared with the member filing the case upon request and at the discretion of the committee, and should be shared with the appeals body.

			2. At the end of each Spring semester, (a) member(s) of AdCom should deliver a report on their decisions to IACom on their decisions in the past year. When possible, specific cases should be anonymized for this and similar reports.

	~~[''Board approved amendment 3-18-21, Updated 4-2-21'']~~		==XVII.F Appeals of AdCom decisions==
			1. Appeals to decisions made by one AdCom subcommittee may be heard by the other subcommittee provided they meet the standard appeals criteria described in section XVIII (Appeals).

	~~==XVII.D. Board of Directors Review of Administrative Committees==~~
	~~1. The Administrative Committees shall regularly track statistics and provide a report to IACom at the first committee meeting of each term and by a vote of IACom at any meeting for the one following.~~

	~~2. When AdHoc consistently makes exceptions to particular~~ sections of the ~~code, the Chair and OM must bring suggested policy changes to the attention of an appropriate~~ Board ~~committee~~.		''[Updated all sections of the Policy per approval at Board #6 (04.10.2025)]''

	[[Category:Policy]] [[Category:Section II - Administrative Code]]		[[Category:Policy]] [[Category:Section II - Administrative Code]]

Boardaa: /* Deleted Warning Notes */

2025-04-21T16:14:24Z

Deleted Warning Notes

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	~~{{Infobox~~
	~~\| heading = Warning/note for cross references~~
	\| body = This committee used to be called AdCom, and AdHoc referred to what is now the Administrative Team. References to AdHoc and AdCom elsewhere in the wiki should be double checked if the distinction matters. The next step up is [[XVIII: Appeals \| AdCode Section XVIII]], which covers appeals of all administrative issues, no matter what the initial hearing body was.
	}}
	==XVII.A. Composition of the Committee==		==XVII.A. Composition of the Committee==
	1. The AdHoc Committee shall consist of the Operations Manager, the Administrative Member Advisor, and the Administrative Committee Chair.		1. The AdHoc Committee shall consist of the Operations Manager, the Administrative Member Advisor, and the Administrative Committee Chair.

Boardaa: Boardaa moved page XVII: AdHoc Committee to XVII: AdCom

2025-04-21T16:11:25Z

Boardaa moved page XVII: AdHoc Committee to XVII: AdCom

← Older revision	Revision as of 08:11, 21 April 2025
(No difference)