V.K. BSC Emergency Preparedness Plan - Revision history

Boardaa: /* Added #5. It was accidentally left off when updating this section */

2026-08-05T22:21:57Z

Added #5. It was accidentally left off when updating this section

← Older revision		Revision as of 15:21, 5 August 2026
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	:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.		:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.

			:5. Define protocols on the BSC's response to member deaths on BSC property.

	''[Updated 4.15.2022]''		''[Updated 4.15.2022]''

Boardaa: /* Updated new job title for OM, Ops Asst to Ops Sup */

2026-01-15T00:10:59Z

Updated new job title for OM, Ops Asst to Ops Sup

← Older revision		Revision as of 17:10, 14 January 2026
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	The Member Resources Coordinator will reach out to initiate proceedings.		The Member Resources Coordinator will reach out to initiate proceedings.

	• Annually, the Cloyne Facilities Manager, Rochdale Facilities Manager, Member Resource Coordinator and any other interested or affected parties will review the readiness plan, current state of supplies, inventory and note sites for resupply. It is strongly recommended that the Executive Director and Operations ~~Manager~~ attend these meetings as well.		• Annually, the Cloyne Facilities Manager, Rochdale Facilities Manager, Member Resource Coordinator and any other interested or affected parties will review the readiness plan, current state of supplies, inventory and note sites for resupply. It is strongly recommended that the Executive Director and Director of Operations attend these meetings as well.

	• To make the process more efficient, the House/Assistant Manager should use assistant(s) to take inventories. This assistant can be a House President or any member from the house. Any assistant who helps take inventory will receive HI or workshift compensation for their time (as determined by their house management).		• To make the process more efficient, the House/Assistant Manager should use assistant(s) to take inventories. This assistant can be a House President or any member from the house. Any assistant who helps take inventory will receive HI or workshift compensation for their time (as determined by their house management).
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	• The MRC is responsible for providing emergency information to members that is specific to the cooperative community during the showing of the video to make it more appropriate to the BSC.		• The MRC is responsible for providing emergency information to members that is specific to the cooperative community during the showing of the video to make it more appropriate to the BSC.

	• It is recommended that the MRC conduct inventories in tandem with the Habitability Inspections process (Contact the Operations ~~Assistant~~ for more info).		• It is recommended that the MRC conduct inventories in tandem with the Habitability Inspections process (Contact the Operations Supervisor for more info).

Boardaa: /* Updated new job title for CXM*/

2026-01-13T22:51:01Z

Updated new job title for CXM

← Older revision		Revision as of 15:51, 13 January 2026
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	==V.K.4. PROTOCOLS CONCERNING MEMBER DEATH==		==V.K.4. PROTOCOLS CONCERNING MEMBER DEATH==

	1. Upon the death of a BSC Member, the Cooperative Experience ~~Manager~~ or the Executive Director, or a designee will contact those listed on the member’s emergency contacts informing them of the member’s death		1. Upon the death of a BSC Member, the Director of Cooperative Experience or the Executive Director, or a designee will contact those listed on the member’s emergency contacts informing them of the member’s death

	2. The Cooperative Experience ~~Manager,~~ or Executive Director will inform the Cabinet and the Board Representative(s) of the member’s unit.		2. The Director of Cooperative Experience or Executive Director will inform the Cabinet and the Board Representative(s) of the member’s unit.

	3. The Executive Director or a designee upon consultation with the VPEA, Board Rep(s) and/or those Designated on the Emergency Contacts list will coordinate any public announcements or communications to external entities as necessary.		3. The Executive Director or a designee upon consultation with the VPEA, Board Rep(s) and/or those Designated on the Emergency Contacts list will coordinate any public announcements or communications to external entities as necessary.

	4. The Cooperative Experience ~~Manager~~ or a designee from the Cooperative Experience Department will reach out to the members of the unit in which the member has passed away and/or is a member of with resources that include low cost, if not free, confidential counseling services.		4. The Director of Cooperative Experience or a designee from the Cooperative Experience Department will reach out to the members of the unit in which the member has passed away and/or is a member of with resources that include low cost, if not free, confidential counseling services.

Boardaa: Undo revision 3241 by Boardaa (talk)

2022-07-18T22:37:58Z

Undo revision 3241 by Boardaa (talk)

← Older revision		Revision as of 15:37, 18 July 2022
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	:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.		:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.

	~~:5. Define protocols on the BSC's response to Member deaths on BSC Property"~~

	''[Updated 4.15.2022]''		''[Updated 4.15.2022]''

Boardaa: /* V.K.1. POLICY DESCRIPTION */

2022-07-18T22:24:20Z

V.K.1. POLICY DESCRIPTION

← Older revision		Revision as of 15:24, 18 July 2022
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	:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.		:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.

			:5. Define protocols on the BSC's response to Member deaths on BSC Property"

	''[Updated 4.15.2022]''		''[Updated 4.15.2022]''

Boardaa: /* Added V.K.4. as per board approval at Board #2 (3.3.2022) */

2022-04-16T04:12:43Z

Added V.K.4. as per board approval at Board #2 (3.3.2022)

← Older revision		Revision as of 21:12, 15 April 2022
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	''[Updated 4/15/2022]''		''[Updated 4/15/2022]''

			==V.K.4. PROTOCOLS CONCERNING MEMBER DEATH==

			1. Upon the death of a BSC Member, the Cooperative Experience Manager or the Executive Director, or a designee will contact those listed on the member’s emergency contacts informing them of the member’s death

			2. The Cooperative Experience Manager, or Executive Director will inform the Cabinet and the Board Representative(s) of the member’s unit.

			3. The Executive Director or a designee upon consultation with the VPEA, Board Rep(s) and/or those Designated on the Emergency Contacts list will coordinate any public announcements or communications to external entities as necessary.

			4. The Cooperative Experience Manager or a designee from the Cooperative Experience Department will reach out to the members of the unit in which the member has passed away and/or is a member of with resources that include low cost, if not free, confidential counseling services.


			''[Added on 4/15/2022]''

	[[Category:Policy\|Emergency Preparedness Plan]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]		[[Category:Policy\|Emergency Preparedness Plan]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]

Boardaa: /* Updated V.K.3. as per board approval at board #2 (3.3.2022) */

2022-04-16T04:04:41Z

Updated V.K.3. as per board approval at board #2 (3.3.2022)

← Older revision		Revision as of 21:04, 15 April 2022
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	'''Community Emergency Response Team (CERT) Trainings'''		'''Community Emergency Response Team (CERT) Trainings'''

	• Each house must send ~~their House President~~, ~~House Managers and Maintenance Managers~~ to at least one CERT Training held by the Berkeley Fire ~~Dept~~; ~~other~~ managers are encouraged to attend.		1. Each house must send three managers, five for larger units (CLO, CZ, Rochdale) to at least one CERT Training held by the Berkeley Fire Department. All members/managers can fulfill this requirement; House(/Assistant) Presidents, House Managers and Maintenance Managers are required to attend if volunteers cannot be solicited. All managers are encouraged to attend. It is strongly recommended that managers evenly attend Search and Rescue, Disaster First Aid and Fire Suppression.

	~~• Each house will be required to send at least 3 managers, with 5 required~~ for ~~large houses (Cloyne and CZ)~~, ~~Fenwick~~, and ~~Rochdale,~~ to ~~CERT Trainings. It is strongly recommended that managers evenly attend Search and Rescue, Disaster First Aid and Fire Suppression~~.		2. The Member Resource Coordinator is responsible for, at the beginning of the semester, reminding House/Assistant Managers of the minimum member training requirements of their house and directing them to the site where training dates are posted.

	• The ~~Member Resource Coordinator is~~ responsible for~~, at~~ the ~~beginning of the semester~~, ~~reminding House Managers of~~ the ~~minimum member training requirements of their house and directing them~~ to the ~~site where training dates are posted~~.		3. The House/Assistant Manager will become responsible for ensuring that their minimum member requirement is met and will themselves send in registration requests to the Berkeley Fire Department, copying the email to the Member Resource Coordinator.

	~~• The House Manager will become responsible~~ for ~~ensuring that their minimum member requirement~~ is ~~met~~ and ~~will themselves send in registration requests to~~ the ~~Berkeley Fire Dept, copying the email to~~ the ~~MRC~~.		4. CERT trainings are counted towards each unit’s training requirement for up to one year after the training (i.e. each CERT training is valid for one calendar year). Units must be in compliance with CERT training requirements and verify with the MRC by the 11th week of each semester.

	~~• Each member who attends a CERT training must bring back a form signed by a CERT instructor to the MRC by the 11th week~~.		5. Managers/members who register for training and cannot attend must find a replacement from their house to attend in their place or notify the Berkeley Fire Dept in advance that they will not be making it. They must also notify the MRC of any changes made. The Berkeley Fire Dept will provide the MRC with a list of those co-op members who did not attend the trainings that they registered for. Any members who did not arrange for a replacement or give the Fire Dept advanced notice that they wouldn’t be making it will be fined. The Member Resources Coordinator will fine units $25 for each no show, and House/Assistant Managers may choose whether or not to levy the fines to the individual member who did not

	• Managers/members who register for training and cannot attend must find a replacement from their house to attend in their place or notify the Berkeley Fire Dept in advance that they will not be making it. They must also notify the MRC of any changes made. The Berkeley Fire Dept will provide the MRC with a list of those co-op members who did not attend the trainings that they registered for. Any members who did not arrange for a replacement or give the Fire Dept advanced notice that they wouldn’t be making it will be fined. The Member Resources Coordinator will fine ~~houses~~ $25 for each no show, and House Managers may choose whether or not to levy the fines to the individual member who did not
	attend.		attend.

	• All House Presidents, House Managers, and Maintenance Managers who do not complete their CERT training requirement (attending at least one training ~~each semester~~) shall be fined according to the central level manager oversight policy of a fixed $50 compensation loss for each manager that does not complete the CERT training, as determined by the Member Resources Coordinator.		6. All House Presidents, House/Assistant Managers and Maintenance Managers who do not complete their CERT training requirement (attending at least one training annually) shall be fined according to the central level manager oversight policy of a fixed $50 compensation loss for each manager that does not complete the CERT training, as determined by the Member Resources Coordinator.

	• The House Manager is to supply the names of the trained people to C.O. and C.O. is to keep an active list of trained people in each house.		7. The House/Assistant Manager is to supply the names of the trained people to C.O. and C.O. is to keep an active list of trained people in each unit.
			:i. A major manager must review the full house emergency plan and delegate any needed roles to house members by Week 5 of each semester, with HI hours available to volunteers. This plan is then printed and stored with the ERK along with an accurate roster. This review is also a time to solicit house members to attend a CERT training in advance of the Week 11 deadline.

	'''Member Training Video'''		'''Member Training Video'''
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	• The MRC is responsible for providing emergency information to members that is specific to the cooperative community during the showing of the video to make it more appropriate to the BSC.		• The MRC is responsible for providing emergency information to members that is specific to the cooperative community during the showing of the video to make it more appropriate to the BSC.

	• It is recommended that the MRC conduct inventories in tandem with the Habitability Inspections process (Contact the Operations ~~Manager~~ for more info).		• It is recommended that the MRC conduct inventories in tandem with the Habitability Inspections process (Contact the Operations Assistant for more info).


	'''Emergency Evacuation Drill'''		'''Emergency Evacuation Drill'''

	~~Houses~~ are required to complete an emergency evacuation drill by the 7th week of each semester, to be led by ~~the~~ House President in collaboration with other managers and the ~~MRC~~. The drill shall include:		Units are required to complete an emergency evacuation drill by the 7th week of each semester, to be led by a member chosen at council (House President being the default drill leader unless an alternate is selected) in collaboration with other managers and the Member Resources Coordinator. The drill shall include:

	:1. A presentation at a house council preceding the drill, including the following information: fire and earthquake response procedures; the locations of all exits, fire escapes, evacuation routes, fire extinguishers and fire alarms; the location of the e-kit, water barrels, and food cache; the location of the emergency assembly area; a review of the roles and responsibilities assigned in the ~~House~~ Emergency Plan.		:1. A presentation at a house council preceding the drill, including the following information: fire and earthquake response procedures; the locations of all exits, fire escapes, evacuation routes, fire extinguishers and fire alarms; the location of the e-kit, water barrels, and food cache; the location of the emergency assembly area; a review of the roles and responsibilities assigned in the Unit Emergency Plan.

	:2. A drill which simulates an emergency evacuation. Separate fire and earthquake drills can be held or they can be incorporated into one drill. Aspects to be included in the drill are: how to respond to an earthquake; all possible evacuation routes; a run-through of the roles assigned in the ~~House~~ Emergency Plan; house assembly at the emergency assembly area. The drill must include practice of plans for disabled persons in all ~~houses~~ (for both ~~ADA~~ and non-~~ADA~~ accessible ~~houses~~ this include plans for ~~the~~ deaf ~~and~~ blind). Optional: The use of mock injured persons during the drill to simulate a real earthquake and multi house drills utilizing the disaster caches.		:2. A drill which simulates an emergency evacuation. Separate fire and earthquake drills can be held or they can be incorporated into one drill. Aspects to be included in the drill are: how to respond to an earthquake; all possible evacuation routes; a run-through of the roles assigned in the Unit Emergency Plan; house assembly at the emergency assembly area. The drill must include practice of plans for disabled persons in all units (for both wheelchair and non-wheelchair accessible units; this include plans for members who are deaf/hard-of-hearing or blind/low-vision). Optional: The use of mock injured persons during the drill to simulate a real earthquake and multi house drills utilizing the disaster caches.

	:3. Participate in a ~~coop~~-wide emergency drill whose date and nature is decided by ETCom.		:3. Participate in a co-op-wide emergency drill whose date and nature is decided by ETCom.


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	for 3 days. The food will be inventoried and rotated by central warehouse staff annually.		for 3 days. The food will be inventoried and rotated by central warehouse staff annually.

	• Annually, the Member Resource Coordinator will be responsible for designating a BSC on-call or other employee to review the contents of the food caches in question and will arrange their replenishment according to need, in collaboration with CFS, who will order the supplies. Soon-to-be-expired food will be redistributed and billed to the ~~houses~~.		• Annually, the Member Resource Coordinator will be responsible for designating a BSC on-call or other employee to review the contents of the food caches in question and will arrange their replenishment according to need, in collaboration with CFS, who will order the supplies. Soon-to-be-expired food will be redistributed and billed to the units.

			''[Updated 4/15/2022]''

	[[Category:Policy\|Emergency Preparedness Plan]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]		[[Category:Policy\|Emergency Preparedness Plan]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]

Boardaa: /* V.K.2. THE INVENTORY PROCESS */

2022-04-15T21:50:28Z

V.K.2. THE INVENTORY PROCESS

← Older revision		Revision as of 14:50, 15 April 2022
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	• The Required Emergency Kit Materials list shall be changed to include only the amount of supplies that are necessary to adequately serve the house in the case of an emergency, eliminating superfluous supplies. The Member Resources Coordinator maintains a list of these supplies.		• The Required Emergency Kit Materials list shall be changed to include only the amount of supplies that are necessary to adequately serve the house in the case of an emergency, eliminating superfluous supplies. The Member Resources Coordinator maintains a list of these supplies.

			''[Updated 4/15/2022]''

	==V.K.3. THE MEMBER'S TRAINING PROCESS==		==V.K.3. THE MEMBER'S TRAINING PROCESS==

Boardaa: /* Updated V.K.2. as per board approval at Board #2 (3.3.2022) */

2022-04-15T21:48:50Z

Updated V.K.2. as per board approval at Board #2 (3.3.2022)

← Older revision		Revision as of 14:48, 15 April 2022
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	==V.K.2. THE INVENTORY PROCESS==		==V.K.2. THE INVENTORY PROCESS==
	• As a part of the requirements of the position, the House Managers will become responsible for taking inventory of the ERKs at each house. The House Manager is required to take the inventory of and order necessary supplies for all ~~houses’~~ ERKs once per semester which will be done in collaboration with the MRC.		• As a part of the requirements of the position, the House/Assistant Managers will become responsible for taking inventory of the ERKs at each house. The House/Assistant Manager is required to take the inventory of and order necessary supplies for all units’ ERKs once per semester which will be done in collaboration with the MRC.
			The Member Resources Coordinator will reach out to initiate proceedings.

	• ~~Every semester~~, the Cloyne Facilities Manager, Rochdale Facilities Manager, Member Resource Coordinator and any other interested or affected parties will review the readiness plan, current state of supplies, inventory and note sites for resupply. It is strongly recommended that the Executive Director and Operations Manager attend these meetings as well.		• Annually, the Cloyne Facilities Manager, Rochdale Facilities Manager, Member Resource Coordinator and any other interested or affected parties will review the readiness plan, current state of supplies, inventory and note sites for resupply. It is strongly recommended that the Executive Director and Operations Manager attend these meetings as well.

	• To make the process more efficient, the House Manager should use assistant(s) to take inventories. This assistant can be a House President or any member from the house. Any assistant who helps take inventory will receive HI or workshift compensation for their time (as determined by their house management).		• To make the process more efficient, the House/Assistant Manager should use assistant(s) to take inventories. This assistant can be a House President or any member from the house. Any assistant who helps take inventory will receive HI or workshift compensation for their time (as determined by their house management).

	• By week 6, House Managers must locate their respective ERK and must place a copy of their house Emergency Preparedness plan there, along with emergency contact information of house members. In addition, a copy of the house Emergency Preparedness plan must be made available to all house members for their personal review. By week 11, they are required to provide the Member Resource Coordinator with an inventory of the ERK~~. House Managers who do not do so will be at risk of losing 5% of their central level compensation~~.		• By week 6, House/Assistant Managers must locate their respective ERK and must place a copy of their house Emergency Preparedness plan there, along with emergency contact information of house members. In addition, a copy of the house Emergency Preparedness plan must be made available to all house members for their personal review. By week 11, they are required to provide the Member Resource Coordinator with an inventory of the ERK.

	• The Member Resource Coordinator is required to order any supplies needed to adequately stock the ERKs (per the Emergency Kit Necessary Materials list), ordering as many supplies as is possible through CK, and notify House Managers of the approximate date of arrival of supplies, as well as provide them with a detailed bill of all items ordered and the cost of each.		• The House/Facilities Managers or (if no HM is elected/hired) the Member Resource Coordinator is required to order any supplies needed to adequately stock the ERKs (per the Emergency Kit Necessary Materials list), ordering as many supplies as is possible through CFS, and notify House/Assistant Managers of the approximate date of arrival of supplies, as well as provide them with a detailed bill of all items ordered and the cost of each.

	• ~~Houses~~ are responsible for financing the restocking of their ERK, determining with the accountant for the BSC and the Member Resource Coordinator ~~which house account~~ they would like the supplies to come from.		• Units are responsible for financing the restocking of their ERK, determining with the accountant for the BSC and the Member Resource Coordinator where they would like the supplies to come from.

	• House Managers will ~~remain~~ responsible for ~~changing~~ the water in their ~~water barrels once every 1-2 years~~.		• House Managers, or alternatively a member designated by the House Manager will be responsible for refilling the water barrels by the end of the second week of each Fall semester. Workshift credit or HI hours can be given to the designated member, as determined by their house management.

	• The Emergency Kit ~~Necessary~~ Materials list shall be changed to include only the amount of supplies that are necessary to adequately serve the house in the case of an emergency, eliminating superfluous supplies. The ~~MRC~~ maintains a list of these supplies ~~(see attached sheet)~~.		• The Required Emergency Kit Materials list shall be changed to include only the amount of supplies that are necessary to adequately serve the house in the case of an emergency, eliminating superfluous supplies. The Member Resources Coordinator maintains a list of these supplies.

	==V.K.3. THE MEMBER'S TRAINING PROCESS==		==V.K.3. THE MEMBER'S TRAINING PROCESS==

Boardaa: /* V.K.1. POLICY DESCRIPTION */

2022-04-15T21:29:23Z

V.K.1. POLICY DESCRIPTION

← Older revision		Revision as of 14:29, 15 April 2022
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	:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.		:4. Define the amount (at least 2 members/unit) of certified emergency medical service (EMS/EMT) individuals the BSC should have on retainer.

	"[Updated 4.15.2022]"		''[Updated 4.15.2022]''

	==V.K.2. THE INVENTORY PROCESS==		==V.K.2. THE INVENTORY PROCESS==