IV.H. Minimum Meeting Minutes Policy - Revision history

Ellie: Demote headings for legible transclusion

2021-09-15T02:43:07Z

Demote headings for legible transclusion

← Older revision		Revision as of 19:43, 14 September 2021
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	==1. MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES==		===1. MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES===
	At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from any BSC budget with the exception of the unit’s checking account. The minutes will include the following information:		At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from any BSC budget with the exception of the unit’s checking account. The minutes will include the following information:

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	:*Verification that quorum has been reached. Providing the exact vote count can be used to establish quorum. If the exact vote count is not available, a broader description can be provided instead, e.g. “over 30 present, quorum is 15.”		:*Verification that quorum has been reached. Providing the exact vote count can be used to establish quorum. If the exact vote count is not available, a broader description can be provided instead, e.g. “over 30 present, quorum is 15.”

	==2. ELECTRONIC RECORD REQUIREMENTS==		===2. ELECTRONIC RECORD REQUIREMENTS===
	B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).		B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).

Ellie: add last updated

2021-09-15T02:19:18Z

add last updated

← Older revision		Revision as of 19:19, 14 September 2021
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	~~Policy created at~~ Nov 4th 2010 ~~Board meeting~~		[''Board approved Nov 4th 2010'']
			[''Last updated August 2014'']
	[[Category:Section IV - Finances]] [[Category:Policy]]		[[Category:Section IV - Finances]] [[Category:Policy]]

Ellie: add policy and finances categories

2021-09-15T02:17:09Z

add policy and finances categories

← Older revision		Revision as of 19:17, 14 September 2021
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	Policy created at Nov 4th 2010 Board meeting		Policy created at Nov 4th 2010 Board meeting
			[[Category:Section IV - Finances]] [[Category:Policy]]

WikiSysop: moved IV.I. Minimum Meeting Minutes Policy to IV.H. Minimum Meeting Minutes Policy

2014-08-12T04:29:30Z

moved IV.I. Minimum Meeting Minutes Policy to IV.H. Minimum Meeting Minutes Policy

← Older revision	Revision as of 21:29, 11 August 2014
(No difference)

xx>Boardaa at 04:02, 1 June 2012

2012-06-01T04:02:24Z

← Older revision		Revision as of 21:02, 31 May 2012
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	==IV.~~H.I~~ MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES==		==1. MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES==
	At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from any BSC budget with the exception of the unit’s checking account. The minutes will include the following information:		At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from any BSC budget with the exception of the unit’s checking account. The minutes will include the following information:

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	:*Verification that quorum has been reached. Providing the exact vote count can be used to establish quorum. If the exact vote count is not available, a broader description can be provided instead, e.g. “over 30 present, quorum is 15.”		:*Verification that quorum has been reached. Providing the exact vote count can be used to establish quorum. If the exact vote count is not available, a broader description can be provided instead, e.g. “over 30 present, quorum is 15.”

	==IV.~~H.II~~ ELECTRONIC RECORD REQUIREMENTS==		==2. ELECTRONIC RECORD REQUIREMENTS==
	B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).		B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).

xx>Boardaa: moved IV.H Minimum Meeting Minutes Policy to IV.I. Minimum Meeting Minutes Policy

2012-05-31T19:24:15Z

moved IV.H Minimum Meeting Minutes Policy to IV.I. Minimum Meeting Minutes Policy

← Older revision	Revision as of 12:24, 31 May 2012
(No difference)

xx>Willkrantz at 00:21, 13 April 2011

2011-04-13T00:21:29Z

← Older revision		Revision as of 17:21, 12 April 2011
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	==IV.H.II ELECTRONIC RECORD REQUIREMENTS==		==IV.H.II ELECTRONIC RECORD REQUIREMENTS==
	B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).		B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).


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			Policy created at Nov 4th 2010 Board meeting

xx>Willkrantz: Created page with '==IV.H.I MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES== At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from an…'

2011-04-13T00:13:58Z

Created page with '==IV.H.I MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES== At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from an…'

New page

==IV.H.I MINIMUM REQUIREMENTS FOR HOUSE COUNCIL MINUTES==
At a very minimum, all units will keep meeting minutes for any house council motions that involve spending money from any BSC budget with the exception of the unit’s checking account. The minutes will include the following information:

:*What is being purchased.
:*The budget it is being purchased from.
:*The amount of the purchase.
:*Verification of a successful vote.
:This verification shall include the exact vote count, if it is available, e.g.: passed 12-3-2. If the exact vote count is not available, a broader description can be provided so long as it is sufficient enough to establish that a successful vote has occurred, e.g. “passed unanimously” or “passed with two No’s and one abstain.”
:*Verification that quorum has been reached. Providing the exact vote count can be used to establish quorum. If the exact vote count is not available, a broader description can be provided instead, e.g. “over 30 present, quorum is 15.”

==IV.H.II ELECTRONIC RECORD REQUIREMENTS==
B. Starting in Spring of 2011, all units will maintain electronic versions of all meeting minutes that document the spending of BSC budget (with the exception of the unit’s checking account). These electronic versions should be kept for at least three years in a location accessible to all unit members. It is up to the discretion of each unit to decide on the most appropriate electronic storage system (e.g. google docs, wiki, web site).