Board and Executive Assistant - Revision history

Boardaa: /* Updated wordings under "Term of job" to make it consistent with all job descriptions /

2025-12-19T23:09:57Z

/* Updated wordings under "Term of job" to make it consistent with all job descriptions /

← Older revision		Revision as of 16:09, 19 December 2025
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	'''Supervised by:''' Executive Director		'''Supervised by:''' Executive Director

	'''Working Conditions by:''' Employee Handbook		'''Working Conditions by:''' BSC Employee Handbook

	'''Created:''' Fall 2019		'''Created:''' Fall 2019

Boardaa: /* Updated wordings of "basic wage" */

2025-12-19T22:59:47Z

Updated wordings of "basic wage"

← Older revision		Revision as of 15:59, 19 December 2025
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	'''Hours Per Week:''' Full-Time; Non-Exempt		'''Hours Per Week:''' Full-Time; Non-Exempt

	'''Basic Wage:''' ~~Step~~ 14 - 18		'''Basic Wage Range:''' Level 14 - 18

	'''Supervised by:''' Executive Director		'''Supervised by:''' Executive Director

Boardaa: /* Updated BEA job description created and approved by board for Fall 2019*/

2025-12-16T21:01:08Z

Updated BEA job description created and approved by board for Fall 2019

Show changes

Boardaa: Boardaa moved page Board Administrative Assistant to Board and Executive Assistant: Corrected BEA title

2023-07-06T22:15:46Z

Boardaa moved page Board Administrative Assistant to Board and Executive Assistant: Corrected BEA title

← Older revision	Revision as of 15:15, 6 July 2023
(No difference)

WikiSysop at 21:38, 28 May 2016

2016-05-28T21:38:41Z

← Older revision		Revision as of 14:38, 28 May 2016
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	:7. Oversee the tracking of Board member attendance at committees and Board and report to the President and Operations Assistant on a weekly basis		:7. Oversee the tracking of Board member attendance at committees and Board and report to the President and Operations Assistant on a weekly basis
	:8. Administer the Online Governance Portal		:8. Administer the Online Governance Portal
	:a. Moderate proposals and comments to ensure that they meet the established guidelines (i.e. are governance-related, appropriate communications, etc.)		::a. Moderate proposals and comments to ensure that they meet the established guidelines (i.e. are governance-related, appropriate communications, etc.)
	:b. Notify Cabinet when proposals meet the threshold per policy section I.D.7.		::b. Notify Cabinet when proposals meet the threshold per policy section I.D.7.
	:c. Notify members and follow up as needed when proposals meet the required threshold and will be discussed by Cabinet and/or other bodies		::c. Notify members and follow up as needed when proposals meet the required threshold and will be discussed by Cabinet and/or other bodies
	:9. Other duties as assigned by the President		:9. Other duties as assigned by the President

WikiSysop: Board approved 5/5/16.

2016-05-28T21:38:20Z

Board approved 5/5/16.

← Older revision		Revision as of 14:38, 28 May 2016
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	'''Specific Job Duties'''		'''Specific Job Duties'''
	:1. Oversee the Board committee Administrative Assistants in creating minutes for Board committees		:1. Oversee the Board committee Administrative Assistants in creating minutes for Board committees
	::a. ~~Run an~~ AA Training at the start of each semester and facilitate make-up trainings		::a. Organize and conduct AA Training at the start of each semester and facilitate make-up trainings for all committee Administrative Assistants.
	::b. Monitor and support the committee AAs taking of minutes, maintenance of committee websites, and submission of minutes for committee sites and Board Packets		::b. Monitor and support the committee AAs and ensure the taking of minutes, maintenance of committee websites, and submission of minutes for committee sites and Board Packets
	:2. Record decisions at Cabinet Meetings and Board Meetings		:2. Record decisions at Cabinet Meetings and Board Meetings
	::a. Take detailed minutes in verbatim and summary format as designated and approved by the President		::a. Take detailed minutes in verbatim and summary format as designated and approved by the President
	::b. ~~Edit~~ minutes and upload them to the appropriate Google site		::b. Share draft minutes and solicit edits/corrections from those in attendance
	::c. Prepare and send out Board Meeting Summaries with approval from the President		::c. Incorporate approved edits, finalize minutes, and upload them to the appropriate Google site
			::d. Prepare and send out Board and Cabinet Meeting Summaries with approval from the President within five days following the meeting
	:3. Compile packets for Board and Cabinet Meetings in a timely manner in advance of meetings		:3. Compile packets for Board and Cabinet Meetings in a timely manner in advance of meetings
	::a. Collect minutes and documents from VPs, AAs, and the President for the Board Packet		::a. Collect minutes and documents from VPs, AAs, and the President for the Board Packet
	::b. With direction from the President, print and ~~oversee delivery~~ of Board Packets ~~to Units~~		::b. With direction from the President, print and provide paper copies of the Board Packets and other relevant documents at meetings
	::c. E-mail the Board Packet out to appropriate listservs		::c. E-mail the Board Packet out to appropriate listservs (i.e. Board, Cabinet, and Staff)
	:4. Maintain the Cabinet and Board Websites		:4. Maintain the Cabinet and Board Websites
	::a. Update the Board/Cabinet Rosters, Policy Wiki, and other components of the Cabinet and Board Websites at the direction of the President		::a. Update the Board/Cabinet Rosters, the Board Archives, Policy Wiki, and other components of the Cabinet and Board Websites at the direction of the President
	::b. Upload Cabinet/Board Minutes and Minute Summaries		::b. Upload Cabinet/Board Minutes and Minute Summaries
	:5. Work on special administrative/institutional memory projects as approved by the President		:5. Work on special administrative/institutional memory projects as approved by the President
			:6. Assist with planning and logistical preparations (e.g. securing venues, arranging for food, procuring printed materials/supplies, assistance with set-up/clean-up) for a wide-variety of governance-related meetings, including but not limited to: Board, Cabinet, Board/Cabinet Trainings, Elections, and General Membership Meetings
			:7. Oversee the tracking of Board member attendance at committees and Board and report to the President and Operations Assistant on a weekly basis
			:8. Administer the Online Governance Portal
			:a. Moderate proposals and comments to ensure that they meet the established guidelines (i.e. are governance-related, appropriate communications, etc.)
			:b. Notify Cabinet when proposals meet the threshold per policy section I.D.7.
			:c. Notify members and follow up as needed when proposals meet the required threshold and will be discussed by Cabinet and/or other bodies
			:9. Other duties as assigned by the President


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	:2. Ability to work on a timeline and complete assignments promptly and efficiently		:2. Ability to work on a timeline and complete assignments promptly and efficiently
	:3. Experience in training and supervising others		:3. Experience in training and supervising others
	:4. ~~A high typing average~~		:4. The ability to type at least 75 words per minute


	'''Preferred skills/Knowledge for Job Performance'''		'''Preferred skills/Knowledge for Job Performance'''
	:1. Knowledge of the BSC organizational structure		:1. Knowledge of the BSC organizational structure
	:2. Experience with Google Applications, including Google Sites, Google ~~Docs~~, and ~~Google Wiki~~		:2. Experience with Google Applications, including Google Sites, Google Drive, and MediaWiki


	'''Entry-Level Requirements'''		'''Entry-Level Requirements'''
	:1. Must be an eligible BSC member		:1. Must be an eligible BSC member
	:2. Must commit to working on Cabinet and Board Meeting dates announced by the President, with the ability to ~~apply to~~ the President in advance for an excused absence		:2. Must commit to consistently working on Cabinet and Board Meeting dates announced by the President (typically Thursday evenings), with the ability to make arrangements with the President in advance for an excused absence in exceptional circumstances


	'''Term of job:''' Highly prefer a commitment of at least two consecutive academic semesters		'''Term of job:''' Highly prefer a commitment of at least two consecutive academic semesters

	'''Hours per week:''' Average of 13 hours/week		'''Expected Hours per week:''' Average of 12 hours/week for Fall/Spring; 5 hours/week for Summer

	'''Basic pay rate:''' Workshift rate		'''Basic pay rate:''' Workshift rate

	'''Hired by:''' Hiring ~~Commission~~		'''Hired by:''' Member Hiring Committee

	'''Immediate Supervisor:''' President		'''Immediate Supervisor:''' President

	'''Terms and Conditions of Employment:''' BSC Personnel Code		'''Terms and Conditions of Employment:''' BSC Personnel Code


	~~[''Board approved in 2012.'']~~

WikiSysop at 22:31, 18 June 2014

2014-06-18T22:31:21Z

← Older revision		Revision as of 15:31, 18 June 2014
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	Preferred skills/Knowledge for Job Performance		'''Preferred skills/Knowledge for Job Performance'''
	:1. Knowledge of the BSC organizational structure		:1. Knowledge of the BSC organizational structure
	:2. Experience with Google Applications, including Google Sites, Google Docs, and Google Wiki		:2. Experience with Google Applications, including Google Sites, Google Docs, and Google Wiki


	Entry-~~level~~ Requirements		'''Entry-Level Requirements'''
	:1. Must be an eligible BSC member		:1. Must be an eligible BSC member
	:2. Must commit to working on Cabinet and Board Meeting dates announced by the President, with the ability to apply to the President in advance for an excused absence		:2. Must commit to working on Cabinet and Board Meeting dates announced by the President, with the ability to apply to the President in advance for an excused absence

WikiSysop: Board approved in 2012.

2014-06-18T22:31:00Z

Board approved in 2012.

New page

'''General Job Description'''

The Board Administrative Assistant, under the supervision of the President, makes sure that all the BSC members have access to Board, Cabinet and committee minutes and agendas so that the governance decisions of Cabinet, Board and Board committees are recorded accurately and are readily accessible, enabling members to hold Board members and executives accountable to the membership of the BSC.

'''Specific Job Duties'''
:1. Oversee the Board committee Administrative Assistants in creating minutes for Board committees
::a. Run an AA Training at the start of each semester and facilitate make-up trainings
::b. Monitor and support the committee AAs taking of minutes, maintenance of committee websites, and submission of minutes for committee sites and Board Packets
:2. Record decisions at Cabinet Meetings and Board Meetings
::a. Take detailed minutes in verbatim and summary format as designated and approved by the President
::b. Edit minutes and upload them to the appropriate Google site
::c. Prepare and send out Board Meeting Summaries with approval from the President
:3. Compile packets for Board and Cabinet Meetings in a timely manner in advance of meetings
::a. Collect minutes and documents from VPs, AAs, and the President for the Board Packet
::b. With direction from the President, print and oversee delivery of Board Packets to Units
::c. E-mail the Board Packet out to appropriate listservs
:4. Maintain the Cabinet and Board Websites
::a. Update the Board/Cabinet Rosters, Policy Wiki, and other components of the Cabinet and Board Websites at the direction of the President
::b. Upload Cabinet/Board Minutes and Minute Summaries
:5. Work on special administrative/institutional memory projects as approved by the President

'''Required Skills/Knowledge for Job Performance'''
:1. Excellent oral and written communication skills
:2. Ability to work on a timeline and complete assignments promptly and efficiently
:3. Experience in training and supervising others
:4. A high typing average

Preferred skills/Knowledge for Job Performance
:1. Knowledge of the BSC organizational structure
:2. Experience with Google Applications, including Google Sites, Google Docs, and Google Wiki

Entry-level Requirements
:1. Must be an eligible BSC member
:2. Must commit to working on Cabinet and Board Meeting dates announced by the President, with the ability to apply to the President in advance for an excused absence

'''Term of job:''' Highly prefer a commitment of at least two consecutive academic semesters

'''Hours per week:''' Average of 13 hours/week

'''Basic pay rate:''' Workshift rate

'''Hired by:''' Hiring Commission

'''Immediate Supervisor:''' President

'''Terms and Conditions of Employment:''' BSC Personnel Code

[''Board approved in 2012.'']