XVII: AdHoc Committee

XVII.A. Composition of the Committee

1. The AdHoc Committee shall consist of the Operations Manager, the Administrative Member Advisor, and the Administrative Committee Chair.

2. All decisions made by the AdHoc Committee must be made by consensus. All cases which fail to reach consensus will be heard by the appeals body for a final, un-appealable decision.

XVII.B. Duties of the Committee

1. The AdHoc Committee shall interpret and apply the provisions of the Administrative Code and all sections of the Member Contract except section 24.

2. The AdHoc Committee may compensate a member at the unit’s expense, e.g. for habitability problems, improper fining, etc.

3. The AdHoc Committee must be trained in the Administrative Code, procedure, mock cases, and anti-oppression.

4. The AdHoc Committee may screen cases out only for being incomplete, and only by consensus.

XVII.C. Exceptions to Policy

1. In addition to the duties already mentioned in the Administrative Code, the AdHoc Committee has the authority to depart from the Administrative Code in unusual circumstances.

2. When this section of the code is cited in an AdHoc or Appeals Committee decision, the circumstances and motivation for the exception must be stated in the decision and communicated to IACom or SumCom (whichever is in session).

3. IACom or SumCom (whichever is in session) must review all un-appealed “exceptions to policy” cases at least once per semester in executive session (to preserve confidentiality). If any member has a conflict of interest for a particular case, that case must be reviewed in their absence (by a different board sub-committee if necessary). The purpose of this review is to ensure Board Directors consider which member needs aren’t met by current policy. This review does not constitute an appeal and cannot overrule the original decision.

[Board approved amendment 3-18-21, Updated 4-2-21]

XVII.D. Board of Directors Review of Administrative Committees

1. The Administrative Committees shall regularly track statistics and provide a report to IACom at the first committee meeting of each term and by a vote of IACom at any meeting for the one following.

2. When AdHoc consistently makes exceptions to particular sections of the code, the Chair and OM must bring suggested policy changes to the attention of an appropriate Board committee.